Scope
Reference
ITTPSFL2107
Description
Outwood Grange Trust is seeking detailed Tenders for 'The provision of School Facilities Lettings' including both a booking system and also a full managed lettings provision to support its family of schools.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 December 2025 to 17 December 2027
- Possible extension to 17 December 2029
- 4 years
Description of possible extension:
The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029.
Main procurement category
Services
CPV classifications
- 70220000 - Non-residential property renting or leasing services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Lot constraints
Description of how multiple lots may be awarded:
Suppliers can choose to bid for one or both lots. Each lot will be evaluated separately, so award onto one lot does not guarantee award on to both.
Lot 1. Web Hosting Booking System
Description
The Provider will offer an online web hosted booking system to allow the Trust to manage their lettings booking. This booking system will include online text search, managing online enquiries, bookings, payments, invoicing and reporting.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Fully Managed Lettings Provision
Description
The Provider will offer a fully managed lettings provision to operate and manage external lettings of the Trust's facilities. This framework will ensure the maximisation of utilisation, community engagement and income generation for the Trust, this includes but is not limited to sales and marketing, booking lettings, managing facilities and payments.
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Web Hosting Booking System
Lot 2. Fully Managed Lettings Provision
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 October 2025, 12:00pm
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted via In-Tend portal. Registration is available here https://in-tendhost.co.uk/educationportal/aspx/Registration
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Quality | 60% |
| Quality Requirements | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
Outwood Grange Academies Trust
- Companies House: 6995649
- Public Procurement Organisation Number: PMPC-4729-RHHL
Potovens Lane
Wakefield
WF1 2PF
United Kingdom
Contact name: Suzi Richards
Telephone: +447989177767
Email: s.richards@outwood.com
Website: https://www.outwood.com/
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government