Scope
Reference
OPT25/1
Description
The Oak Partnership Trust is a family of schools that cater for children and young people from 2 - 19 years old. Our Trust consists of eight sites. The Trust requires a supplier to carry out, manage and maintain cleanliness and hygiene across the following schools:
LOT 1
• Ruishton Primary School
o Including Woodlands Nursery
o Excluding food servery adjacent to main hall
o Approximate floor area 1140m²
• West Monkton Primary Schools
o Including Little Herons Nursery
o Excluding catering Kitchen areas and BACH (community hall)
o Approximate floor area 2300m²
• Selworthy Special School, comprising
o Oakhill Campus (specialist provision for primary aged learners)
Excluding Block B (swimming pool) and food servery adjacent to main hall
Approximate floor area 800m²
o Hazelbrook Campus (specialist provision for secondary aged learners)
Including 6th form and Hydrotherapy Pool.
Excluding Cadet Hut and food servery adjacent main hall.
Approximate floor area 3800m²
o The Cove, Wellington (specialist provision attached to Courtfield Secondary school)
Approximate floor area 250m²
LOT 2
• Hill View School, Martock (SEMH provision)
o Excluding catering kitchen
o Floor area 3154m²
We will require the following support from the supplier:
Regular cleaning
To be responsible for the complete cleaning of each site at end of each school day. Including emptying bins, replenishment of dispensers, and the like, for 39 weeks per year, according to academic calendar.
Deep cleaning
To be responsible for a high standard of deep cleaning three times per year, including high-level clean, external windows.
Materials
To be responsible for ordering and supply of all materials needed to undertake the contract.
Consumables
To be responsible for ordering and supply of all consumable items in dispensers, and replenishing of those dispensers.
Discrete towel disposal
Provide adequate hygienic and discrete towel disposal service.
Health and Safety
To be responsible for staff health and safety and have regard for health and safety of other users of the site. To work with sites in regard of COSHH regulations and providing datasheets and assessments for all hazardous substances.
Equipment
To provide all equipment needed to undertake the contract, with any electrical equipment maintained correctly with proof of testing.
Quality management
To provide regular QA reports
Communication
To provide a communication book at each site and liaise with site representatives as necessary to fulfil contract.
Security
To be responsible for locking of site at end of shift. Checking external doors, windows, and setting alarm. To be responsible for keys
Storage
Storage will be provided on site. Supplier to work with sites to use efficiently and effectively.
Lot 1. Sites in Taunton area
Description
Cleaning services to:• Ruishton Primary Schoolo Including Woodlands Nurseryo Excluding food servery adjacent to main hallo Approximate floor area 1140m²• West Monkton Primary Schoolso Including Little Herons Nurseryo Excluding catering Kitchen areas and BACH (community hall)o Approximate floor area 2300m²• Selworthy Special School, comprisingo Oakhill Campus (specialist provision for primary aged learners) Excluding Block B (swimming pool) and food servery adjacent to main hall Approximate floor area 800m²o Hazelbrook Campus (specialist provision for secondary aged learners) Including 6th form and Hydrotherapy Pool. Excluding Cadet Hut and food servery adjacent main hall. Approximate floor area 3800m²o The Cove, Wellington (specialist provision attached to Courtfield Secondary school) Approximate floor area 250m²
Lot 2. Hill View School
Description
• Hill View School, Martock (SEMH provision)o Excluding catering kitcheno Floor area 3154m²Regular cleaningTo be responsible for the complete cleaning of each site at end of each school day. Including emptying bins, replenishment of dispensers, and the like, for 39 weeks per year, according to academic calendar.Deep cleaningTo be responsible for a high standard of deep cleaning three times per year, including high-level clean, external windows.MaterialsTo be responsible for ordering and supply of all materials needed to undertake the contract.ConsumablesTo be responsible for ordering and supply of all consumable items in dispensers, and replenishing of those dispensers.Discrete towel disposalProvide adequate hygienic and discrete towel disposal service.Health and SafetyTo be responsible for staff health and safety and have regard for health and safety of other users of the site. To work with sites in regard of COSHH regulations and providing datasheets and assessments for all hazardous substances.EquipmentTo provide all equipment needed to undertake the contract, with any electrical equipment maintained correctly with proof of testing.Quality managementTo provide regular QA reportsCommunicationTo provide a communication book at each site and liaise with site representatives as necessary to fulfil contract.SecurityTo be responsible for locking of site at end of shift. Checking external doors, windows, and setting alarm. To be responsible for keysStorageStorage will be provided on site. Supplier to work with sites to use efficiently and effectively.
Contract 1. Cleaning services for the Oak Partnership Trust
Lots
Lot 1. Sites in Taunton area
Lot 2. Hill View School
Supplier
Contract value
- £702,918.95 excluding VAT
- £843,502.74 including VAT
Above the relevant threshold
Award decision date
15 September 2025
Date assessment summaries were sent to tenderers
15 September 2025
Standstill period
- End: 3 October 2025
- 8 working days
Earliest date the contract will be signed
13 October 2025
Contract dates (estimated)
- 1 November 2025 to 31 August 2028
- 2 years, 10 months
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK2 - Dorset and Somerset
Information about tenders
Lot 1. Sites in Taunton area
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Hill View School
- 3 tenders received
- 3 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
SANSUM SOLUTIONS GROUP LIMITED
- Companies House: 10365916
- Public Procurement Organisation Number: PHVT-3378-LCVQ
Viking House Wedmore Road
Cheddar
BS27 3EB
United Kingdom
Email: tenders@sansumsolutions.com
Website: http://www.sansumsolutions.com
Region: UKK23 - Somerset
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: Yes
Public service mutual: No
Contract 1. Cleaning services for the Oak Partnership Trust
Contracting authority
THE OAK PARTNERSHIP TRUST
- Companies House: 11692743
- Public Procurement Organisation Number: PVZN-4477-CCMV
Selworthy Special School, Hazelbrook Campus
Taunton
TA2 7EG
United Kingdom
Email: centralops@oak.education
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government