Scope
Description
Cranbrook in East Devon is a town which is being developed on a former green field site from scratch. Construction works started in 2011 and the first residents moved in during the following year. By mid-2025, the town had grown to approximately 9,000 residents occupying just under 3,500 properties. The current Local Plan makes provision for the delivery of more than 8,000 homes housing in the region of 25,000 residents - so Cranbrook will be at least a medium-sized town and probably the second-biggest settlement in East Devon.
Cranbrook Town Council owns and operates the Ingrams sports pitches which feature:
• an eight-wicket cricket square and outfield
• a multi-use games area (MUGA)
• a variety of adult and junior football pitches
The site is completed by the Ingrams Pavilion with its four team changing rooms, four referee changing rooms and 90m² social space with kitchen facilities as well as a car park with spaces for 52 cars, two coaches and bicycle parking.
Cranbrook Town Council has been maintaining the playing surfaces to the standards of both the Football Association and the England Cricket Board.
The successful contractor will be responsible for delivering a high-quality, environmentally sensitive maintenance service of the playing surfaces.
Total value (estimated)
- £1 excluding VAT
- £1.20 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 77320000 - Sports fields maintenance services
Contract locations
- UKK43 - Devon CC
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 October 2025, 11:59pm
Tender submission deadline
2 November 2025, 11:59pm
Submission address and any special instructions
The tender shall be submitted only on the attached tender form.
If having examined the tender documents prospective contractors wish to submit a tender they should fully complete and return the tender form by 23:59 on 2 November 2025 to clerk@cranbrooktowncouncil.gov.uk.
Tenders received late will not be considered.
Tenders may be submitted electronically
Yes
Award criteria
Please consult section 6 (Evaluation Criteria) in the invitation to tender document.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Item No. 08 - Ingrams Playing Surfaces Invitation to Tender.pdf
Invitation to Tender Document
Item No. 08 - Tender Submission Form.docx
Tender Submission Form
Contracting authority
Cranbrook Town Council
- Public Procurement Organisation Number: PPJL-9849-MLBG
Younghayes Centre, 169 Younghayes Road
Cranbrook
EX5 7DR
United Kingdom
Contact name: Janine Gardner
Telephone: 01404514552
Email: clerk@cranbrooktowncouncil.gov.uk
Website: https://cranbrooktowncouncil.gov.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government