Scope
Reference
DN791548
Description
Southend-on-Sea City Council (SCC) seeks to engage the market through this Market Engagement exercise in preparation for the potential procurement of a single supplier for the servicing, maintenance, installations and responsive repairs to air conditioning and ventilation equipment within Public Buildings and delegated properties (i.e. schools) in the City of Southend-on-Sea.
The selected supplier will be commissioned to replace, service, maintain and carry out responsive repairs to existing air conditioning and ventilation equipment and includes planned service schedules and schedule of rates for repairs and new works. The contract will include a 24-hour response to call outs with urgent response times to some buildings
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2032
- 6 years
Main procurement category
Services
CPV classifications
- 42500000 - Cooling and ventilation equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UKH31 - Southend-on-Sea
Engagement
Engagement deadline
14 October 2025
Engagement process description
Early Market Engagement:
Southend-on-Sea City Council wishes to receive information and market knowledge from potential suppliers within the air conditioning and ventilation servicing and maintenance sector.
The Market Engagement Documents can be accessed via:
The deadline for receipt of clarification requests or further information requests, relating to this process is: 18:00 on Wednesday 8th October 2025.
The deadline for submission of completed responses relating to this process is: 12:00 noon on Tuesday 14th October 2025.
Procurement reference: DN791548.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
12 November 2025
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend On Sea
SS2 6FA
United Kingdom
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government