Scope
Reference
OHFTEST202510000
Description
This notice is to alert the market that the Authority has a requirement for the provision of :
a clinical engineering service to support our management of medical devices across Oxford Health NHS Foundation Trust (OHFT). The contract will start from 1st April 2026 and initially run for 3 years with the option for OHFT to extend by a maximum of a further 2 years (5 years in total)
The key components of the contract include:
• managing the master asset list,
• preparing new devices for use in services,
• servicing all medical devices at least annually in line with warranties and manufacturing requirements,
• responding to issues with devices from clinical teams and completing repairs with devices,
• providing OHFT with advice as requested, which will include support with identifying new devices/models, input into clinical evaluations and an annual age/condition analysis of all devices in August of each year to support life cycle planning.
We expect the contractor to work within all national and NHS guidelines, regulations and requirements that relate to medical devices. As well as company with all information governance requirements for the NHS.
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
2 x one year extensions possible
Main procurement category
Services
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
Participation
This procurement is reserved for
- Suppliers from Oxfordshire
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Conditions of participation
All devices are held within the OHFT geographical boundaries and will be serviced on site. Engineers must have enhanced DBS.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
3 November 2025
Enquiry deadline
28 November 2025, 12:00pm
Tender submission deadline
19 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Oxford Health NHS Foundation Trust
- Public Procurement Organisation Number: PVTR-2436-WDLT
Littlemore Mental Health Centre, Sandford Road, Littlemore
Oxford
OX4 4XN
United Kingdom
Contact name: Susannah Smith
Telephone: 07350 422514
Email: susannah.smith@oxfordhealth.nhs.uk
Website: https://www.oxfordhealth.nhs.uk/
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - central government