Scope
Description
The Mosaic Partnership Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The contract will be awarded for a three-year duration with the option of two additional, one year extensions.
The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Mosaic Partnership Trust wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Trust's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
Further details about the Trust & Schools' are given later in the document under 'The Schools' section.
Tender Schedule:
Issue of Invitation to Tender - Tuesday 23rd September 2025
Bidding Companies to Visit Sites - w/c Monday 6th October 2025
Clarification Deadline - Tuesday 14th October 2025
Clarification Return Deadline - Friday 17th October 2025
Deadline for return of Tender Responses - Friday 24th October 2025 - 4:00pm
Presentation by shortlisted bidders - Tuesday 18th November 2025
Reference site visits - w/c Monday 24th November 2025
Contract Awarded by - By 19th December 2025
Mobilisation Meeting - TBC
Contract Commencement - 4th April 2026
Please direct all tender queries to Red Box.
Consultant Contacts:
Dean Douthwaite
Tel: 07814 138157
Commercial tool
Establishes an open framework
Total value (estimated)
- £2,400,000 excluding VAT
- £2,880,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 April 2026 to 3 April 2029
- Possible extension to 3 April 2031
- 5 years
Description of possible extension:
Initial 3 year contract, year 4 and 5 are optional extensions.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKK11 - Bristol, City of
- UKK13 - Gloucestershire
Framework
Open framework scheme end date (estimated)
3 April 2031
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Weighting criteria is included:
68% Quality and 32% Financial.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
24 October 2025, 4:00pm
Submission address and any special instructions
All submissions should be made via the Red Box Portal at www.redboxportal.com.
This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be re-saved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed. No attachments with be opened or downloaded until after the tender response deadline.
Contractors should receive a confirmation email once files are accessed.
No, We Transfer files will be accepted.
Please complete your intention to bid on the opportunity via the www.redboxportal.com. This will enable both Red Box and the client to assess participation levels. If you intend to revoke your intention to bid, please log this on the portal and confirm via email that this is the case as a courtesy to the client.
Files are all available for download on the portal.
Policies for Supplier Qualification- to be provided on www.redboxportal.com
Please ensure all policies are up to date and tick to confirm this is the case prior to submission.
• Sample KPI
• Sample Audit or monitoring document
• Health and Safety Policy
• Sample Risk Assessment
• Environmental Policy
• Waste and Sustainability Policy
• HR Policy
• Safer Recruitment and Anti Slavery Policy
• Food Safety Management System or Food Safety Policy
• Quality Assurance Policy
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 62% |
| Cost | Cost | 38% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
MOSAIC PARTNERSHIP TRUST
- Companies House: 15391314
- Public Procurement Organisation Number: PTNZ-6815-XWPD
Parkwall Primary School Earlstone Crescent
Bristol
BS30 8AA
United Kingdom
Email: admin@redboxcs.com
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government