Scope
Description
Specification
•Empty, fill, plant, water and maintain (deadhead) 104 half circle pole mounted baskets; (to be put up in Summer only) removal and store hanging baskets over winter period.
•Empty, fill, plant, water and maintain (deadhead) 72 barrier planters; (to be planted for summer and planted for winter)
2 large static planters Sunderland St
Watering of plants in Corten steel planters (no planting unless requested and no planters on Castle ST)
If you can only provide part of the contract, this is acceptable, please clearly state which part you are tendering for e.g. 72 barrier planters.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2028
- Possible extension to 28 February 2029
- 3 years
Description of possible extension:
The Council can chose to extend the contract for one year.
Main procurement category
Services
CPV classifications
- 77330000 - Floral-display services
Contract locations
- UKD62 - Cheshire East
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
4 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
• Quality Response - will have an overall weighting of 40%
• Cost Response - will have an overall weighting of 60%
Quality Assessment Overview
All Bidders are required to submit a completed Appendix C- Questionnaire Response Template. Unless specifically instructed to do otherwise, bidders should write their responses directly into the document provided and NOT in any other format, ensuring that the document is submitted in either MS Word or PDF format.
6.4 Quality Question Overview
Bidders are required to answer all questions contained within the Quality Response document. Each question carries its own individual weighting as set out in the table below.
Section No. Description Weighting (%)
1 Relevant Experience 15
2 Design 10
3 Testing and Support 5
4 Environmental Sustainability 5
5 Social Value 5
Total 40%
Each question will be scored and awarded a weighted score in line with the Quality Assessment Criteria. The total weighted score will be added to the Cost Assessment to arrive at a total tender score.
6.5 Quality Assessment Criteria
Bidders' responses to quality questions will be assessed by the procurement panel and awarded a score between 0 and 5
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.macclesfield-tc.gov.uk/town-centre-florals-invitation-to-tender-itt/
Contracting authority
Macclesfield Town Council
- Public Procurement Organisation Number: PWLP-9639-RMHN
Town Hall
Macclesfield
SK10 1EA
United Kingdom
Region: UKD62 - Cheshire East
Organisation type: Public authority - sub-central government