Section one: Contracting authority
one.1) Name and addresses
Lymington and Pennington Town Council
Town Council Office, Town Hall, Avenue Road
Lymington
SO419ZG
Contact
James Atkinson
contracts@lymingtonandpennington-tc.gov.uk
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://lymingtonandpennington-tc.gov.uk/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://lymingtonandpennington-tc.gov.uk/contactus
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tree works
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Lymington & Pennington Town Council invites tenders for a programme of arboricultural works across multiple council-owned sites, including Forest Gate Gardens, Lymington Sports Ground, Hillditch, Vitre Gardens, St. Thomas Park and Cemetery, Grove Gardens, Old Orchards, Withy Woods, Kings Crescent, Farnleys Mead, Yaldhurst Lane Recreation Ground, Woodside Park, Pamplyn Close, Woodley Gardens, Monument Site, Lower Buckland, Alexandra Road and Bath Road.
The works include a combination of tree removals, pruning, inspections and ongoing maintenance, as identified by the Council's appointed tree consultant. Tasks to be undertaken include (but are not limited to):
Felling and Coppicing: Removal of elm, sycamore, ash, pine, beech, birch and other species showing signs of disease, decay or structural failure, with some trees to be retained as habitat poles. Group felling of diseased elms and coppicing of hazel and alder also required.
Crown Works: Crown lifting to statutory highway clearances, crown reductions to clear buildings, streetlamps and services, selective crown thinning and pruning to improve structure and safety.
Deadwood and Ivy Management: Removal of major deadwood from mature specimens, ivy severance and clearance from stems and scaffold limbs.
Specialist Surveys: Use of Picus tomography, resistograph testing and aerial inspections to assess structural integrity and decay in selected oak, walnut, cedar and pine specimens.
Health Monitoring: Annual monitoring of ash trees colonised with Chalara (ash dieback), and reporting of any significant changes in crown condition.
Cable Bracing: Installation of synthetic bracing systems to specified oaks to improve structural stability.
General Arboricultural Maintenance: Clearance around footpaths, streetlamps and overhead services; pruning to improve public safety and maintain the long-term health of the tree stock.
All works are to be carried out in accordance with relevant British Standards (BS 3998:2010 "Tree Work - Recommendations"), Arboricultural Association best practice, and current health and safety legislation. Contractors must ensure appropriate disposal or recycling of arisings, maintain safe working practices at all times, and liaise with the Council's officer on completion of inspections and monitoring tasks.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
Lymington & Pennington Town Council is procuring a qualified arboricultural contractor to deliver a programme of works across multiple council-owned sites, including tree felling and removal (elm, ash, sycamore and others), coppicing, crown lifting and reductions for highway and property clearance, deadwood and ivy management.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 October 2025
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
eview body The High Court of Justice Technology and Construction Court Strand, London WC2A 2LL United Kingdom Body responsible for mediation/complaints Town Clerk Lymington & Pennington Town Council Town Council Offices, Town Hall, Avenue Road Lymington, SO41 9ZG United Kingdom
Lymington
Country
United Kingdom