Scope
Reference
791401
Description
This request is for the procurement of garden waste subscription permits for a period of 3 years starting 08/12/2025 when our contract runs out with our current supplier. Once a resident has subscribed to the chargeable garden waste service, the council requires a physical garden waste permit sticker sent to the subscribers address to be placed on the bin as an identifier for subscribing households. The winning bidder will be required to accept resident subscription data daily via API from Luton Council, Bartec Municipal Technologies or a third party, and send a welcome letter, together with a separate physical garden waste permit to the resident within 2 days of receiving such data, with a resident delivery timeframe of no more than 7 days from point of dispatch.
Total value (estimated)
- £96,000 excluding VAT
- £115,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2028
- 3 years
Description of possible extension:
1 x 12 months
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKH21 - Luton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 October 2025, 12:00pm
Tender submission deadline
31 October 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 70.00% |
| Price | Price |
Price | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Luton Council
- Public Procurement Organisation Number: PWCV-4283-GVPW
Town Hall
Luton
LU1 2BQ
United Kingdom
Contact name: Amanda Clark
Telephone: +441582546856
Email: amanda.clark@luton.gov.uk
Website: http://www.luton.gov.uk
Region: UKH21 - Luton
Organisation type: Public authority - sub-central government