Scope
Reference
NCCT43152
Description
The Council is seeking to establish a framework agreement with multiple suppliers to carry out traffic surveys to monitor changes to the transport network and to evaluate interventions to the network.
This procurement is for a Open Framework Agreement and as such it is subject to Section 49 of the Procurement Act 2023 with regards to reopening of the Framework, evaluation of bids, and the term of the scheme of Frameworks.
It should be noted that there is no guarantee of the volume or value of work let under the open framework. Any values given in this notice are an eight year estimate for the life of the open framework, based on previous spend.
Commercial tool
Establishes an open framework
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2028
- 3 years
Description of possible extension:
The above dates relate to the first framework to been let under the open framework. The term of the first framework in the scheme will be 24 months from the service commencement date. Should market conditions dictate the Council reserves the right to extend the term of the first framework by 12 months.
Main procurement category
Services
CPV classifications
- 34923000 - Road traffic-control equipment
- 34970000 - Traffic-monitoring equipment
- 63712700 - Traffic control services
- 63712710 - Traffic monitoring services
Contract locations
- UKH15 - Norwich and East Norfolk
- UKH16 - North and West Norfolk
- UKH17 - Breckland and South Norfolk
Justification for not using lots
The Council is seeking service providers who are capable of meeting all the requirements of the service specification to ensure a seamless service and has therefore concluded that subdividing into lots would not achieve this outcome.
Framework
Open framework scheme end date (estimated)
31 December 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Each time the Council has a requirement it will either:
- hold a competition involving all suppliers capable of performing the contract. This will involve inviting bids from Suppliers on the framework and will be scaled to the size and complexity of the requirement ("Further Competition")
- directly award a contract to one supplier from information supplied in the Invitation to Tender ("Direct Award")
The Council and any nominated users of the Framework Agreement reserve the right to conduct Further Competitions using the Competitive Flexible procedure where appropriate.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
As stated in the tender documents.
Technical ability conditions of participation
As stated in the tender documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 October 2025, 10:00am
Tender submission deadline
17 November 2025, 10:00am
Submission address and any special instructions
This procurement will be managed electronically via the Council`s e-procurement system. To participate in this procurement,
applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://intendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk
The Procurement Act 2023 requires bidders to be registered on Find a Tender (Central Digital Platform) before they are able to bid for contracts. Should you wish to bid for this contract when it is live it is essential that you do this. Instructions on what needs to be done can be found here: https://www.youtube.com/watch?v=XxsbVW4q-k0
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 100% |
Other information
Description of risks to contract performance
Please note Norfolk County Council has joined the government's Devolution Priority Programme. This process has the potential to lead to the establishment of a county combined authority for Norfolk and Suffolk, with strategic powers, headed by an elected mayor. A consultation is under way.
Government has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk.
One of these changes could happen without the other.
The contract may be assigned or novated to any successor authority(ies) to Norfolk County Council or to any joint body incorporating or formed by any such successor.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Norfolk County Council
- Public Procurement Organisation Number: PDYH-3246-XWTR
County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Email: sourcingteam@norfolk.gov.uk
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government