Scope
Reference
DN776941
Description
The Palace Theatre Newark is a receiving house, located in Newark, Nottinghamshire. It is an historic and beloved local institution, with a capacity of 638 patrons per performance. Annually, it runs a Pantomime season of at least 40 performances over the December period. In 2024, over 22,700 patrons attended from both within, and beyond the Newark and Sherwood District. NSDC is seeking to continue delivering and growing its Pantomime offer, in conjunction with an experienced Pantomime Production Company.
Suppliers are invited to take part in this competitive flexible process which will be formed of 3 stages:
1. Stage One - Quality and Commercial Assessment
2. Stage Two - Live Performance Assessment
3. Stage Three - Presentation
The Authority reserves the right to eliminate tenders that do not meet the minimum stated requirements at any stage of the process.
Suppliers must read through all documentation including all guidance and respond accordingly.
Interested Suppliers can view and respond to this opportunity on the ProContract e-tendering portal following the link below. The deadline for submissions is 24th Ocotober 2025 at 12 noon.
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Subject to contract performance.
Main procurement category
Services
CPV classifications
- 92340000 - Dance and performance entertainment services
Contract locations
- UKF15 - North Nottinghamshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 October 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
24 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Stage One - Technical Assessment | 80% |
Quality |
| Stage One - Commercial Assessment | 20% |
Price |
| Stage Two - Pantomime Performance | 100% - made up of 5 criteria worth 20% each. |
Quality |
| Stage Three - Presentation | 100% |
Quality |
Weighting description
Weightings have been set for each stage of the process.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
• It is a multistage process which will include prequalification requirements, quality testing, and presentation/ live performance stages.
• This tender process will be formed of 3 stages
1. Stage One - Quality and Commercial Assessment
2. Stage Two - Live Performance Assessment
3. Stage Three - Presentation
Documents
Associated tender documents
https://www.eastmidstenders.org/
Homepage of the ProContract portal
Contracting authority
Newark And Sherwood District Council
- Public Procurement Organisation Number: PPXR-3259-QCMJ
Castle House, Great North Road
Newark
NG24 1BY
United Kingdom
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland