Scope
Reference
DN790865
Description
Provision of a Public Buying Organisation (PBO) for the Supply of Energy (Gas and Electricity). - Cornwall Council seeks to procure a Public Buying Organisation for the supply of gas and electricity
Total value (estimated)
- £22,000,000 excluding VAT
- £26,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2031
- Possible extension to 31 March 2035
- 8 years
Description of possible extension:
2 x 24 month extension options
Main procurement category
Services
CPV classifications
- 65000000 - Public utilities
Contract locations
- UK - United Kingdom
Submission
Enquiry deadline
10 October 2025, 12:00pm
Tender submission deadline
31 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 31 March 2033
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 55.00% |
| Price | Price | 30.00% |
| Social value | Quality | 15.00% |
Other information
Payment terms
payment terms are 30 days of date of an undisputed invoice
Description of risks to contract performance
This procurement is to secure a Supplier for energy on an initial 4 year contract term, being from 01 April 2027 until the 31 March 2031, with the provision to extend the contract term further by two separate, 2 year extensions, thus a possible contract term of 8 years from 01 April 2027 to 31 March 2035.
The Supplier will enter into a contract prior to the 01 April 2027 to enable it to mobilise to deliver the energy and services required under the contract. There will also be a requirement in the contract to demobilise and transition away from the Authority after the contract terminates to ensure the smooth transition away from its obligations to supply after the contract terminates.
The Authority is constantly reviewing its assets and its service providers and therefore the number of assets that will require energy will vary during the contract term. Some will be removed and others added on as the Authority acquires and disposes of assets, or as it decides to bring services in-house from existing service providers that previously occupied the Authority's assets under lease and were responsible for energy costs.
Equally, the Authority has several different programmes of investment to reduce energy demand and consumption, thus the volume of energy required is anticipated to fluctuate during the contract term also. The Supplier is expected and will be required to be flexible with the number of assets and meter points it is to manage as well as to fluctuating volumes of energy.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Justification for not publishing a preliminary market engagement notice. A preliminary market engagement notice was not published due to the specification of the requirement being already established and clear. Therefore, it was felt that no additional input from suppliers in the market to help with developing the requirement and approach to the procurement was required prior to publication of the tender notice. The supplier base is already known within the market and relatively static.
Documents
Associated tender documents
http://www.supplyingthesouthwest.org.uk
Please refer to Supplying the Southwest to view the full suit of tender documents
Contracting authority
Cornwall Council
- Public Procurement Organisation Number: PYRH-9827-DWLP
County Hall
Truro
TR1 3AY
United Kingdom
Contact name: Tamsyn Willcocks
Telephone: +441872322222
Email: tamsyn.willcocks@cornwall.go.v.uk
Website: http://www.cornwall.gov.uk
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government