Scope
Description
Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff. The current contract is with Interclean.
The School is tendering its cleaning services and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year.
The contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School's satisfaction and agreement on budgets and service levels.
The estimated turnover for the entire five-year duration is approximately £400,000
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
The school also expects the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The contract may be extended for up to two years based on satisfactory performance and mutual agreement
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI - London
Submission
Enquiry deadline
13 October 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
13 October 2025, 1:00pm
Submission address and any special instructions
www.in-tendhost.co.uk/cohesionconsulting/aspx/Home is where documents are available free of charge and SQ returns are uploaded via the portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 65% quality, 35% cost and all details are shown in the ITT Documents. |
Price |
Weighting description
65% quality, 35% cost and all details are shown in the ITT Documents.
Other information
Payment terms
As per government guidelines
Description of risks to contract performance
No risks identified
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
All details are available in the draft ITT. There will be a two stage process used with an initial Selection Questionnaire, followed by an ITT stage where an anticipated four bidders will be selected to tender.
Documents
Documents to be provided after the tender notice
Contracting authority
Pinner Wood School
- UK Register of Learning Providers (UKPRN number): 131577
Latimer Gardens
Pinner
HA5 3RA
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the school
- Companies House: 13682273
16 Mount Pleasant
TUNBRIDGE WELLS
TN1 1QU
United Kingdom
Region: UKJ46 - West Kent