Scope
Reference
CCL_104
Description
The Aldgate School is a successful Church of England Primary School in the Borough of the City of London, with a student population of approximately 242 aged between 3 and 11 years of age. The school is supported by a team of 59 teaching and support staff. There is currently one caretaker directly employed by the school who may transfer under TUPE, subject to further assessment. In addition, there are 4 agency staff currently engaged to support operations, these are not expected to transfer to the successful contractor.
The school is tendering its cleaning services, and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. This contract is new for the school and will be the first time they have outsourced, so proven experience of managing a first-generation contract will be essential.
The contract is scheduled to commence on 27th October 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the school's satisfaction and agreement on budgets and service levels.
The estimated turnover for the initial three-year term of the contract is approximately £300,000.
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The school expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
Contract 1. The Aldgate School Cleaning Tender
Supplier
Contract value
- £229,687 excluding VAT
- £275,624 including VAT
Above the relevant threshold
Award decision date
17 September 2025
Date assessment summaries were sent to tenderers
17 September 2025
Standstill period
- End: 29 September 2025
- 8 working days
Earliest date the contract will be signed
15 October 2025
Contract dates (estimated)
- 27 October 2025 to 26 October 2028
- Possible extension to 26 October 2030
- 5 years
Description of possible extension:
An additional 2 years of contract tenure are possible subject to satisfactory performance and client approval.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Information about tenders
- 4 tenders received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Supplier
CleanTec Services Limited
- Companies House: 04155336
Unit 2, Handford Court, Garston Lane
Watford
WD25 9EJ
United Kingdom
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. The Aldgate School Cleaning Tender
Contracting authority
The Aldgate School
- UK Register of Learning Providers (UKPRN number): 100000
St James's Passage, Dukes Place
London
EC3A 5DE
United Kingdom
Contact name: Cohesion Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.thealdgateschool.org
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Limited
Summary of their role in this procurement: Cohesion are managing the tender process on behalf of the school
- Companies House: 13682273
16 Mount Pleasant
Tunbridge Wells
TN1 1QU
United Kingdom
Contact name: CCL Procurement Team
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent