Scope
Description
The Cardiff and Vale University Health Board (CVUHB) is seeking to establish a contract for the inspection, testing, and maintenance of its Building Energy Management System (BEMS). The contract will cover multiple sites, including University Hospital Wales (UHW), Llandough Hospital (including Hafan y Coed), Barry Hospital, Whitchurch, and Cardiff Royal Infirmary.
The appointed supplier will be responsible for the ongoing monitoring and maintenance of the BEMS, including monthly meetings and detailed system reports covering performance, energy use, faults, and completed works.
Total value (estimated)
- £3,500,000 excluding VAT
- £4,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
Annual intervals
Main procurement category
Services
CPV classifications
- 71314200 - Energy-management services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 October 2025, 4:00pm
Tender submission deadline
17 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60.00% |
| Technical | Quality | 40.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/web/login.shtml
eTenderWales
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/web/login.shtml
eTenderWales
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- NHS Organisation Data Service: RQF
Woodland House, Maes-y-Coed Road
Cardiff
CF14 4HH
United Kingdom
Contact name: Lily Prance
Telephone: 02921500642
Email: lily.prance@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales