Scope
Description
Learning Academy Partnership (SW) (LAP) encompasses 19 schools located in Devon and Cornwall with a Head Office in Newton Abbott.
The LAP Trust was established in 2012 from its initial inception at Ilsham Academy. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust with a Church of England Foundation. The Trust is a values driven organisation and welcomes both church and community schools as well as those in all Ofsted categories.
The mission and core purpose of our School Trust is to enable Flourishing Futures for our children by working together as a values-led family of exceptional academies, delivering an entitlement to exceptional education across all our local communities and where every child flourishes. We believe that every young person, regardless of their background or context, can achieve and exceed the highest of expectations.
The Trust currently encompasses 19 schools but is expected to grow this year and again in the coming years.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced communications, security & VoIP solution. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract.
Further details regarding bid timescales are noted below but this is advertised as a 60 month contract with a maximum 5 year service:
Lines available - Service start date - Various, but mainly mid 2026 (See table in PSQ Document for details)
The companies identified from these shortlisting questions to receive the ITT for the Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• Filtering and security solution compliant with latest KCSIE regulations
• Take over a managed VoIP telephony service for each school to an agreed number of handsets each (see details in PSQ Document)
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will not be a requirement for TUPE from existing suppliers.
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- 5 years
Main procurement category
Services
CPV classifications
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 72000000 - IT services: consulting, software development, Internet and support
- 80100000 - Primary education services
- 80500000 - Training services
Contract locations
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
20 October 2025, 12:00pm
Submission address and any special instructions
Submission instructions are in the PSQ Document
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
6 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Cost | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 = Evaluation of response to PSQ
Stage 2 = ITT Submissions
Stage 3 = Presentations
Contracting authority
LEARNING ACADEMY PARTNERSHIP (SOUTH WEST)
- Companies House: 07713540
- Public Procurement Organisation Number: PPDM-6143-JJTD
Zealley House, Suite 4 Greenhill Way
Newton Abbot
TQ12 3SB
United Kingdom
Email: eclark@lapsw.org
Website: https://www.lapsw.co.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
MOXTON EDUCATION LTD
Summary of their role in this procurement: Managing the Procurement
- Companies House: 09008303
- Public Procurement Organisation Number: PPHN-8276-MGRZ
Ossington Chambers
Newark
NG24 1AX
United Kingdom
Region: UKF15 - North Nottinghamshire