Scope
Reference
CCBC/PS2835/25/ST
Description
Caerphilly County Borough Council will be seeking to contract with a forward thinking and innovative Supply Partner to support with the provision of Building Materials and Associated Services and Supplies. The Council has its own in-house workforce of over 200 multi-skilled trade personnel delivering response repairs, planned programme of major refurbishments, vacant properties (empty homes), upgrades and statutory servicing. Scope: Building materials, services, and supplies. Key performance expectations: right first time, on time in full. Role of suppliers in innovation, risk mitigation, and continuous improvement. Use of technology and data to improve service delivery. Supporting decarbonisation and sustainability, Innovation and technology in materials supply. Supporting WHQS and retrofit programmes. Delivering social value and community engagement. Building resilient and responsive supply chains
Total value (estimated)
- £75,000,000 excluding VAT
- £90,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2036
- Possible extension to 1 April 2041
- 15 years, 1 day
Description of possible extension:
Option to extend by up to 5 years
Options
The right to additional purchases while the contract is valid.
The contract will have a catalogue of standard goods. There will be occasions where the portfolio will be subject to change, but this will be done in conjunction The Council & the successful Supply Partner. In addition, there will be specialist/bespoke/ad hoc products that may not form part of the standard stock item list that will need to be sourced in a timely manner to avoid delays that could impact productivity.
Main procurement category
Goods
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 42131000 - Taps, cocks and valves
- 39715000 - Water heaters and heating for buildings; plumbing equipment
Contract locations
- UKL16 - Gwent Valleys
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 October 2025, 12:00am
Tender submission deadline
29 October 2025, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
28 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2036
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Scoring | 60% Weighting for quality |
Quality | 60.00% |
| Cost Scoring | Total of 40% weighting for cost. |
Cost | 40.00% |
Other information
Payment terms
30 days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Email: taylorc6@caerphilly.gov.uk
Website: http://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales