Scope
Reference
E002PA
Description
Essex County Council is seeking to procure Estate Management Services including but not limited to the following:
Core services:
Estate Management (landlord & tenant matters; leases, rent reviews);
Asset Valuations (for accounting); rent and rates management (handling payments and income);
Data recording and management;
Vacant building management
Call-off services
Acquisitions and disposals; taking of new interests; valuations;
Dilapidation assessments;
CPO and compensation assessments;
Planning and development advice;
Planning applications and;
Business rates appeals
Total value (estimated)
- £10,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2030
- Possible extension to 30 September 2034
- 8 years
Main procurement category
Services
CPV classifications
- 70000000 - Real estate services
Contract locations
- UKH3 - Essex
Engagement
Engagement deadline
19 June 2025
The engagement was carried out before this notice was published.
Engagement process description
Three Market Engagement Events were held in total.
First Event - in the form of an RFI - responses were due by 17th of February 2025. ECC wanted to hear from suppliers to help shape it's future Estate Management contract.
Second Event - 25th April 2025 - Round table-style in person session held at County Hall. Covering topics including estate structure, transformation plans, Climate ambitions, Social Value, and the impact of Local Government Reform.
This event was followed by a post-event survey, to allow suppliers to submit any further thought around the topics discussed during the round table sessions.
Third Event - 1-2-1 in-person sessions held at County Hall. Suppliers were invited to express interest in the sessions via ProContract. The purpose of this was to gather targeted feedback and support ECCs future Estate Management Procurement Strategy. These sessions covered Local Government Reform, Key Performance Indicators, and Data Migration.
These three sessions concluded the Market Engagement for the Estate Management tender.
Summaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and-most-recent-resources
The registration for all events was available on the Essex Provider Hub and the Councils e-sourcing Portal Pro Contract Project DN760459.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
6 October 2025
Contracting authority
Essex County Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Email: natalia.rygal@essex.gov.uk
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government