Scope
Reference
339_26
Description
Supply of light catering equipment to the ESPO Distribution Centre, Leicester and for direct delivery to individual customer establishments. It covers cookware, tableware and trolleys including items such as crockery, glassware, polycarbonate, food storage, cutlery, bakeware, table service, kitchen utensils.
The Framework is divided into 8 lots.
Please refer to the tender documents for further details - the closing date for submission of Tenders is 12:00 (12 noon) on 17 October 2025.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '339_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
The total estimated values captured in this notice include the option to extend the framework as noted above.
Options
The right to additional purchases while the contract is valid.
ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.
Main procurement category
Goods
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Tableware
Description
Supply of tableware goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39221000 - Kitchen equipment
- 39222000 - Catering supplies
- 39299000 - Glassware
- 39311000 - Light catering equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Polycarbonate
Description
Supply of polycarbonate catering goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £320,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39221000 - Kitchen equipment
- 39222000 - Catering supplies
- 39311000 - Light catering equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Food Preparation
Description
Supply of food preparation goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £120,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39221000 - Kitchen equipment
- 39222000 - Catering supplies
- 39299000 - Glassware
- 39311000 - Light catering equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Cookware
Description
Supply of cookware goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £160,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39221000 - Kitchen equipment
- 39222000 - Catering supplies
- 39311000 - Light catering equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Utensils and Packs
Description
Supply of utensil goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £320,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39221000 - Kitchen equipment
- 39222000 - Catering supplies
- 39241000 - Knives and scissors
- 39311000 - Light catering equipment
- 39312000 - Food-preparation equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Measuring Equipment
Description
Supply of measuring equipment goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £140,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 38311000 - Electronic scales and accessories
- 38412000 - Thermometers
- 39221000 - Kitchen equipment
- 39311000 - Light catering equipment
- 42923200 - Scales
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Tea and Coffee Making
Description
Supply of tea and coffee making goods for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £60,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 15860000 - Coffee, tea and related products
- 39711310 - Electric coffee makers
- 39711320 - Electric tea makers
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 8. Items for Direct Delivery to ESPO Customers
Description
Supply of trolleys and other light catering equipment goods for direct delivery to individual ESPO customer establishments throughout the UK.
For further details, please refer to the tender documents.
Lot value (estimated)
- £280,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 34911100 - Trolleys
- 38412000 - Thermometers
- 39171000 - Display cases
- 39221000 - Kitchen equipment
- 39310000 - Catering equipment
- 39711310 - Electric coffee makers
- 39711320 - Electric tea makers
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2%
Further information about fees
Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework, and shall be payable every 3 months.
For further details, please refer to the tender documents.
Framework operation description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where light catering equipment is required:
Option 1 - Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Further Competitive Selection Process)
'Calling-off' by conducting a competition (further competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Tableware
Lot 2. Polycarbonate
Lot 3. Food Preparation
Lot 4. Cookware
Lot 5. Utensils and Packs
Lot 6. Measuring Equipment
Lot 7. Tea and Coffee Making
Lot 8. Items for Direct Delivery to ESPO Customers
Refer to the tender documents for conditions of participation.
Technical ability conditions of participation
Lot 1. Tableware
Lot 2. Polycarbonate
Lot 3. Food Preparation
Lot 4. Cookware
Lot 5. Utensils and Packs
Lot 6. Measuring Equipment
Lot 7. Tea and Coffee Making
Lot 8. Items for Direct Delivery to ESPO Customers
Refer to the tender documents for conditions of participation.
Particular suitability
Lot 1. Tableware
Lot 2. Polycarbonate
Lot 3. Food Preparation
Lot 4. Cookware
Lot 5. Utensils and Packs
Lot 6. Measuring Equipment
Lot 7. Tea and Coffee Making
Lot 8. Items for Direct Delivery to ESPO Customers
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 October 2025, 5:00pm
Tender submission deadline
17 October 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Non-Price | Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '339_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government