Tender

Provision of music, webcasting and visual tributes within Wirrals Cemeteries & Landican Crematorium

  • Wirral Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-057029

Procurement identifier (OCID): ocds-h6vhtk-0565d4

Published 24 July 2025, 4:44pm

Last edited 16 September 2025, 3:34pm

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Changes to notice

This notice has been edited. The previous version is still available.

Please note the deadline for this tender has been extended to 12 noon Friday 26th September 2025. The relevant documents have been updated to reflect this in terms of the Procurement timetable, this will push the contract start date back by 1 week. No further amendments have been made to tender.

Scope

Reference

DN778609

Description

The Council is seeking to appoint an experienced supplier who is able to provide a music database, visual tributes and a webcasting recording service with internet access for funeral services within its and three chapels at:

• Landican Crematorium (North Chapel, Centre Chapel and South Chapel).

A music database only provision within it's chapel at:

• Frankby Cemetery Chapel

Total value (estimated)

  • £360,000 excluding VAT
  • £432,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 1 November 2025 to 31 October 2028
  • Possible extension to 30 October 2030
  • 4 years, 11 months, 30 days

Description of possible extension:

Contract has 2 x 12 months extension

(Estimated contract value per year is £72,000 minus VAT)

Main procurement category

Services

CPV classifications

  • 72000000 - IT services: consulting, software development, Internet and support

Contract locations

  • UKD74 - Wirral

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

19 September 2025, 12:00pm

Tender submission deadline

26 September 2025, 12:00pm

Submission address and any special instructions

https://www.the-chest.org.uk/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

3 October 2025

Recurring procurement

Publication date of next tender notice (estimated): 1 October 2029

Award criteria

This table contains award criteria for this lot
Name Description Type Weighting
Price

Pricing table -Appendix H

 Price 50%
Quality

Method Statements (Technical Assessment)

 Quality 40%
Social Value

Social Value (to be submitted via Social Value Portal)

 Quality 10%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Wirral Council

  • Public Procurement Organisation Number: PBCP-8675-BHWT

Town Hall, Brighton Street

Wallasey

CH44 8ED

United Kingdom

Email: procurementcorporate@wirral.gov.uk

Region: UKD74 - Wirral

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

SOCIAL VALUE PORTAL LTD

Summary of their role in this procurement: Social Value evaluators

  • Companies House: 09197997
  • Public Procurement Organisation Number: PQHH-4489-TLZM

Tintagel House

London

SE1 7TY

United Kingdom

Email: sales@socialvalueportal.com

Region: UKI45 - Lambeth

Contact organisation

Contact Wirral Council for any enquiries.