Scope
Reference
DN778609
Description
The Council is seeking to appoint an experienced supplier who is able to provide a music database, visual tributes and a webcasting recording service with internet access for funeral services within its and three chapels at:
• Landican Crematorium (North Chapel, Centre Chapel and South Chapel).
A music database only provision within it's chapel at:
• Frankby Cemetery Chapel
Total value (estimated)
- £360,000 excluding VAT
- £432,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2028
- Possible extension to 19 October 2030
- 5 years
Description of possible extension:
Contract has 2 x 12 months extension
(Estimated contract value per year is £72,000 minus VAT)
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKD74 - Wirral
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 September 2025, 12:00pm
Tender submission deadline
19 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Pricing table -Appendix H |
Price | 50% |
| Quality | Method Statements (Technical Assessment) |
Quality | 40% |
| Social Value | Social Value (to be submitted via Social Value Portal) |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Wirral Council
- Public Procurement Organisation Number: PBCP-8675-BHWT
Town Hall, Brighton Street
Wallasey
CH44 8ED
United Kingdom
Region: UKD74 - Wirral
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
SOCIAL VALUE PORTAL LTD
Summary of their role in this procurement: Social Value evaluators
- Companies House: 09197997
- Public Procurement Organisation Number: PQHH-4489-TLZM
Tintagel House
London
SE1 7TY
United Kingdom
Email: sales@socialvalueportal.com
Region: UKI45 - Lambeth