Scope
Reference
CONT0467
Description
The contracting authority is seeking to award a Framework Agreement for the provision of planned and reactive maintenance works across Leicestershire Police. The framework will cover mutiple lots including plumbing, surfacing, electrical works, roofing services and general building works. The Contracting Authority wishes to establish between two and six providers (plus others within 1 point of the sixth-place score) per lot.
All tender documentation will be available on the In-Tend Portal: https://sell2.in-tend.co.uk/blpd/home. Documents are as follows:
- Attachment 1 - CONT0467 - ITT - Schedule of Non-Compliance
- Attachment 2 - CONT0467 - ITT Instructions to Bidders
- Attachment 3 - CONT0467 - Estates Framework - Statement of Requirements DRAFT
- Attachment 4 - CONT0467 - ITT Response to Tender - Technical Response
- Attachment 5 - CONT0467 - Pricing Schedule
- Attachment 6 - CONT0467 - Conditions of Contract - Estates Framework DRAFT
- Procurement Specific Questionnaire (PSQ) - V3
- Annex 1 - Electrical Quality Specification
- Annex 2 - Equality Duty Guidance for Contractors and Suppliers
- Annex 3 - Code of Conduct for Contractors and Suppliers
- Annex 4 - CHAS
- Annex 5 - Lot 1 - Plumbing Scenario
- Annex 6 - Lot 2 - Surfacing Scenario
- Annex 7 - Lot 3 - Electrical Scenario
- Annex 8 - Lot 4 - Roofing Scenario
- Annex 9 - Lot 5 - General Building Scenario
Commercial tool
Establishes a framework
Total value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Works
Contract locations
- UKF - East Midlands (England)
Lot constraints
Description of how multiple lots may be awarded:
The tenderer may tender for more than one lot, however they will only awarded to one lot based on their preferences, unless there is less than six awarded companies on a less preferred lot and are within the sixth ranked tenderer.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Plumbing
Description
Including: water and gas, from repairs and maintenance to refurbishment projects.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45332200 - Water plumbing work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Surfacing works
Description
Includes: resurfacing paths and roads and line painting.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45233251 - Resurfacing works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Electrical Works
Description
All aspects of electrical works.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 71314100 - Electrical services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Roofing Services
Description
Including: flat roofs, pitched tiles, from repairs and maintenance to replacement roofing projects.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45260000 - Roof works and other special trade construction works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. General Building
Description
Including: joinery, minor repairs, planned projects and minor new works.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50700000 - Repair and maintenance services of building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
30
Maximum percentage fee charged to suppliers
0%
Framework operation description
All instructions must be accompanied by a work order from Estates Helpdesk, this will then be followed up with an official purchase order by electronically in due course. Unless otherwise stated remedial works to a value of £500 can be carried out without referral to the Estates Helpdesk. For works likely to exceed this amount further authorisation must be obtained from the Estates Helpdesk. The Contractor shall not accept instructions from site personnel without approval from the Estates Helpdesk.
All works (planned and reactive) above £20,001.00 (exc VAT) shall be awarded through further competitions via this Framework issued on the procurement portal with drawings and specifications to all Contractors on the framework for that lot. Each project shall be awarded to the lowest tenderer, subject to a satisfactory tender. The Contracting Authority reserve the right to implement JCT contracts for these projects. Where the Contracting Authority mandate that this needs to be signed, works will not be awarded unless signed.
Planned/Reactive maintenance works up to £20,000.99 (exc VAT) shall be apportioned on a rotation basis subject to price, availability, reliability/timeliness, and quality of workmanship, security clearance and health & safety.
All Contractors on each Lot will be listed. Works will then be allocated on a turn-by-turn basis, moving down the list. If the Contractor next on the list is not available to undertake the work (due to the reasons set out above) then the next Contractor on the list will be offered the opportunity. The next call-off opportunity will continue down the list and the Contractor will need to wait for their turn when it comes around next time going through the list on a turn-by-turn rotation basis.
Any reports of poor performance based on the above criteria, will be investigated by the Contracting Authority and may result in a Contractor being suspended from the turn-by-turn rotation between Contractors servicing the framework.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Plumbing
Lot 2. Surfacing works
Lot 3. Electrical Works
Lot 4. Roofing Services
Lot 5. General Building
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 October 2025, 10:00am
Tender submission deadline
20 October 2025, 10:00am
Submission address and any special instructions
Tenders should be submitted by 10am on 20th October 2025 via the In-Tend portal - https://sell2.in-tend.co.uk/blpd/home.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Technical (Including Social Value) | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Police and Crime Commissioner for Leicestershire
- Public Procurement Organisation Number: PXJR-8257-MYGR
St Johns
Leicester
LE19 2BX
United Kingdom
Email: Procurement@leics.police.uk
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government