Scope
Reference
TND-0001135
Description
The University of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Building Management Systems.
The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other 'Managed' properties. It should be noted that the University
operates a non-smoking policy.
Current Service Operations
The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Building Management Systems before the start of the contract year, to be agreed with the University
Access Arrangements
Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas
Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations.
Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit.
A full specification of works is available and marked Appendix 2. A schedule list of current systems is available and marked Appendix 3. Maintenance documents for automatic control valves and actuators are provided in Appendix 6. Maintenance documents for optimisers and compensators are provided in Appendix 7. These documents should be read and understood.
Contract 1
Supplier
Contract value
- £48,078 including VAT
Below the relevant threshold
Award decision date
15 September 2025
Earliest date the contract will be signed
1 October 2025
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.
Main procurement category
Services
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Contract locations
- UKJ27 - West Sussex (South West)
Information about tenders
- 8 tenders received
- 8 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
SAUNDERS SPECIALISED SERVICES LIMITED
Unit 7 Minster Court, Courtwick Lane, Wick
Littlehampton
BN17 7RN
United Kingdom
Email: sales@saunders-heating.co.uk
Region: UKJ27 - West Sussex (South West)
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
THE UNIVERSITY OF CHICHESTER
- Companies House: 04740553
- Public Procurement Organisation Number: PPPG-3697-WRBH
Bishop Otter Campus
Chichester
PO19 6PE
United Kingdom
Email: tenders@chi.ac.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government