Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
Contact
Karen Mclachlan
Procurement.CIRW@dumgal.gov.uk
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Contract (MTC) Boiler Servicing & Maintenance
Reference number
DGCP-0252
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout Dumfries and Galloway.
The services which may be carried out under this contract include:
- Gass and Oil Boiler Flues
- Air Handling
- Gas Taps
- Pressurisation Units
The Contract will be awarded on a Lot basis, with the Tenderer being able to bid for one, any or all of the four lots without penalty.
1 - Wigtownshire
2 - Stewartry
3 - Nithsdale
4 - Annandale & Eskdale
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,408,000
two.2) Description
two.2.1) Title
Wigtownshire
Lot No
1
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Wigtownshire
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Wigtownshire region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stewartry
Lot No
2
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 45259300 - Heating-plant repair and maintenance work
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Stewartry
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Stewartry region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nithsdale
Lot No
3
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Nithsdale
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Nithsdale region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Annandale & Eskdale
Lot No
4
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Annandale & Eskdale
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Annandale & Eskdale region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-028809
Section five. Award of contract
Lot No
1
Title
Wigtownshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 August 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Gilmour Facility Services ltd
5 St Marnock Street, Kilmarnock
Kilmarnock
KA1 1DZ
Telephone
+44 7809545447
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £267,520
Section five. Award of contract
Lot No
2
Title
Stewartry
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 August 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Gilmour Facility Services ltd
5 St Marnock Street, Kilmarnock
Kilmarnock
KA1 1DZ
Telephone
+44 7809545447
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £168,960
Section five. Award of contract
Lot No
3
Title
Nithsdale
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 September 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Irvin FM Limited
Ardent West , North Esplanade West
Aberdeen
AB11 5QH
Telephone
+44 1224367000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £704,000
Section five. Award of contract
Lot No
4
Title
Annandale & Eskdale
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 August 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Irvin FM Limited
Ardent West , North Esplanade West
Aberdeen
AB11 5QH
Telephone
+44 1224367000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £267,520
Section six. Complementary information
six.3) Additional information
(SC Ref:810218)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
Country
United Kingdom