Scope
Reference
CfT_6143423
Description
This tender notice is for the award of a public contract through an open procedure in accordance with section 20(1) and (2)(a) of the Procurement Act 2023.
Ulster University is seeking tender responses for a contract to maintain and repair the fire alarm system in all these premises and this contract is designed to ensure that this duty is fulfilled, and that a fully functioning and operational fire alarm system is in place throughout. It will be the Contractor's duty to carry out all repairs as and when required and meet the compliances.
The Contractor shall provide to the University, routine servicing on each piece of fire alarm system equipment in accordance with the British Standard and the Manufacturer's Maintenance Schedule.
The Contractor shall carry out all repairs necessary as a result of both the planned maintenance servicing and break downs / call-outs of all equipment forming part of the fire alarm system and as detailed in this contract to maintain a fully functional system at all times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University). Except for vandalism, accidental damage or misuse.
Total value (estimated)
- £1,253,160 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 1 February 2030
- Possible extension to 1 February 2034
- 8 years
Description of possible extension:
Following the initial contract period (4 years), there are options to extend up to a further 48 months. Optional extension periods will be subject to review and satisfactory performance assessment by the University.
Main procurement category
Services
CPV classifications
- 31625000 - Burglar and fire alarms
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 35111500 - Fire suppression system
- 50000000 - Repair and maintenance services
- 35111400 - Fire escape equipment
- 38431200 - Smoke-detection apparatus
- 33196200 - Devices for the disabled
Submission
Enquiry deadline
6 October 2025, 3:00pm
Tender submission deadline
20 October 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 12 September 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Submission | Price | 60% |
| Questions QS-01-QS-05 | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A Preliminary Market Engagement Notice has been published in relation to this tender.
Notice identifier: 2025/S 000-035294
Procurement identifier (OCID): ocds-h6vhtk-0553e9
Published 26 June 2025, 10:06am
Contracting authority
Ulster University
- Companies House: RC000726
Cromore Road
Coleraine
BT521SA
United Kingdom
Email: n.forsythe@ulster.ac.uk
Region: UKN0C - Causeway Coast and Glens
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland