Tender

Regional Grounds Maintenance (Multiple Lots)

  • Stonewater Limited

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-056323

Procurement identifier (OCID): ocds-h6vhtk-0599ae

Published 12 September 2025, 4:06pm

Scope

Reference

00402-AST

Description

Tendering is open for multiple grounds maintenance providers to cover 17 regional lots across different local authorities. Each lot has a distinct annual value depending on its size. Bidders may submit tenders for one or more lots but can be awarded a maximum of two lots, in accordance with the evaluation criteria outlined in the tender documents.

This is an open tender requiring compliance with the stated Conditions of Participation, along with submission of responses to the quality questions and pricing schedules by the deadline. The tender period will run for just over seven weeks, during which bidders are expected to visit the sites they intend to bid for as part of the process.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Whetstone:-Grounds-maintenance-services./GH428SYV26

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/GH428SYV26

Total value (estimated)

  • £12,053,000 including VAT

Above the relevant threshold

Main procurement category

Services

CPV classifications

  • 77314000 - Grounds maintenance services

Lot constraints

Maximum number of lots a supplier can be awarded: 2

Description of how multiple lots may be awarded:

Full details are set out in the tender documents.

Not the same for all lots

Contract dates are shown in Lot sections, because they are not the same for all lots.

Lot Lot 1. South East

Description

Lot 1 - South East. Includes the following local authorities:

ADUR

BRIGHTON AND HOVE

CRAWLEY

EASTBOURNE

HASTINGS

HORSHAM

LEWES

MID SUSSEX

REIGATE AND BANSTEAD

TANDRIDGE

WEALDON

Lot value (estimated)

  • £458,600 including VAT

Contract dates (estimated)

  • 1 April 2027 to 31 August 2028
  • Possible extension to 31 August 2031
  • 4 years, 5 months

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 2. Southampton & Eastleigh

Description

Lot 2 - Southampton & Eastleigh. Includes the following local authorities:

EASTLEIGH

SOUTHAMPTON

Lot value (estimated)

  • £297,400 including VAT

Contract dates (estimated)

  • 1 April 2027 to 31 August 2028
  • Possible extension to 31 August 2031
  • 4 years, 5 months

Description of possible extension:

Optional extension determined by performance of 2 years + 1 year.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 3. New Forest & BCP

Description

Lot 3 - New Forest & BCP. Includes the following local authorities:

BOURNEMOUTH, CHRISTCHURCH AND POOLE (one merged authority replaces individual authorities Bournemouth, Christchurch and Poole)

NEW FOREST

Lot value (estimated)

  • £548,250 including VAT

Contract dates (estimated)

  • 1 April 2027 to 31 August 2028
  • Possible extension to 31 August 2031
  • 4 years, 5 months

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 4. South West

Description

Lot 4 - South West. Includes the following local authorities:

CITY OF BRISTOL

SOUTH GLOUCESTERSHIRE

SWINDON

WILTSHIRE

Lot value (estimated)

  • £2,215,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 8. Devon

Description

Lot 8 - Devon. Includes the following local authorities:

EAST DEVON

EXETER

MID DEVON

TEIGNBRIDGE

TORBAY

Lot value (estimated)

  • £270,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 9. Somerset

Description

Lot 9 - SOMERSET

MENDIP (now Somerset, consisting of old authorities Mendip, Sedgemoor, Somerset West, Taunton Deane, South Somerset)

NORTH SOMERSET

SEDGEMOOR (now Somerset, consisting of old authorities Mendip, Sedgemoor, Somerset West, Taunton Deane, South Somerset)

TAUNTON AND DEAN (now Somerset, consisting of old authorities Mendip, Sedgemoor, Somerset West, Taunton Deane, South Somerset)

SOUTH SOMERSET (now Somerset, consisting of old authorities Mendip, Sedgemoor, Somerset West, Taunton Deane, South Somerset)

Lot value (estimated)

  • £2,175,000 including VAT

Contract dates (estimated)

  • 31 August 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years, 1 day

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 10. Dorset

Description

Lot 10 - DORSET. Includes the following local authorities:

EAST DORSET (Now Dorset, consisting of old authorities of East Dorset, North Dorset, Purbeck, West Dorset, Weymouth & Portland)

NORTH DORSET (Now Dorset, consisting of old authorities of East Dorset, North Dorset, Purbeck, West Dorset, Weymouth & Portland)

PURBECK (Now Dorset, consisting of old authorities of East Dorset, North Dorset, Purbeck, West Dorset, Weymouth & Portland)

WEST DORSET (Now Dorset, consisting of old authorities of East Dorset, North Dorset, Purbeck, West Dorset, Weymouth & Portland)

WEYMOUTH AND PORTLAND (Now Dorset, consisting of old authorities OF East Dorset, North Dorset, Purbeck, West Dorset, Weymouth & Portland)

Lot value (estimated)

  • £900,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 11. West Sussex & Surrey

Description

LOT 11 SOUTH EAST. Includes the following local authorities:

ARUN

CHICHESTER

GUILDFORD

RUSHMOOR

WAVERLY

WORTHING

Lot value (estimated)

  • £580,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 12. Hampshire

Description

LOT 12 HAMPSHIRE. Includes the following local authorities:

TEST VALLEY

BASINGSTOKE AND DEANE

FAREHAM

GOSPORT

HAVANT

PORTSMOUTH

WINCHESTER

EAST HAMPSHIRE

Lot value (estimated)

  • £680,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 13. Berkshire

Description

LOT 13 BERKSHIRE. Includes the following local authorities:

WEST BERKSHIRE

BRACKNELL FOREST

READING

WOKINGHAM

Lot value (estimated)

  • £615,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 14. Oxfordshire

Description

LOT 14 OXFORDSHIRE. Includes the following local authorities:

CHERWELL

OXFORD

SOUTH OXFORDSHIRE

VALE OF THE WHITE HORSE

WEST OXFORDSHIRE

Lot value (estimated)

  • £810,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 15. Milton Keynes & W.Northamptonshire

Description

LOT 15 MILTON KEYNES & W.NORTHAMPTONSHIRE. Includes the following local authorities:

MILTON KEYNES

WEST NORTHAMPTONSHIRE (replaces old authorities Northampton, south Northamptonshire & Daventry)

Lot value (estimated)

  • £198,750 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 16. Bedfordshire

Description

LOT 16 BEDFORDSHIRE. Includes the following local authorities:

BEDFORD

CENTRAL BEDFORDSHIRE

LUTON

Lot value (estimated)

  • £948,750 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 17. East of England

Description

LOT 17 EAST OF ENGLAND. NORTH HERTFORDSHIRE. Includes the following local authorities:

SOUTH CAMBRIDGESHIRE

WEST SUFFOLK (replaces old authorities Forest Heath & St Edmunds bury)

Lot value (estimated)

  • £202,500 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 18. East Of England & East Midlands

Description

LOT 18 EAST ENGLAND & EAST MIDLANDS. Includes the following local authorities:

EAST CAMBRIDGE

HUNTINGDONSHIRE

NORTH NORTHAMPTONSHIRE (replaces old authorities Corby, East Northamptonshire, Kettering & Wellingborough)

RUTLAND

Lot value (estimated)

  • £191,250 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 19. East Midlands

Description

LOT 19 EAST MIDLANDS. Includes the following local authorities:

AMBER VALLEY

ASHFIELD

BLABY

CHARNWOOD

DERBY

HARBOROUGH

HINCKLEY AND BOSWORTH

LEICESTER

MELTON

NEWARK AND SHERWOOD

NORTH WEST LEICESTERSHIRE

NOTTINGHAM

NUNEATON AND BEDWORTH

OADBY AND WIGSTON

RUGBY

RUSHCLIFFE

Lot value (estimated)

  • £532,500 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Lot Lot 20. Yorkshire & Humber

Description

LOT 20 YORKSHIRE AND HUMBER. Includes the following local authorities:

BRADFORD

CALDERDALE

DONCASTER

HIGH PEAK

KIRKLESS

LEEDS

NORTH YORKSHIRE & SELBY (replaces old authorities Craven, Hambleton, Harrogate, Richmondshire, Ryedale, Scarborough, Selby)

ROTHERHAM

WAKEFIELD

Lot value (estimated)

  • £430,000 including VAT

Contract dates (estimated)

  • 1 September 2026 to 31 August 2028
  • Possible extension to 31 August 2031
  • 5 years

Description of possible extension:

Potential extension of 2 years + 1 year subject to contractors' performance.

Same for all lots

CPV classifications are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot Lot 1. South East

Lot Lot 2. Southampton & Eastleigh

Lot Lot 3. New Forest & BCP

Lot Lot 4. South West

Lot Lot 8. Devon

Lot Lot 9. Somerset

Lot Lot 10. Dorset

Lot Lot 11. West Sussex & Surrey

Lot Lot 12. Hampshire

Lot Lot 13. Berkshire

Lot Lot 14. Oxfordshire

Lot Lot 15. Milton Keynes & W.Northamptonshire

Lot Lot 16. Bedfordshire

Lot Lot 17. East of England

Lot Lot 18. East Of England & East Midlands

Lot Lot 19. East Midlands

Lot Lot 20. Yorkshire & Humber

Full details are set out in the tender documents.

Technical ability conditions of participation

Lot Lot 1. South East

Lot Lot 2. Southampton & Eastleigh

Lot Lot 3. New Forest & BCP

Lot Lot 4. South West

Lot Lot 8. Devon

Lot Lot 9. Somerset

Lot Lot 10. Dorset

Lot Lot 11. West Sussex & Surrey

Lot Lot 12. Hampshire

Lot Lot 13. Berkshire

Lot Lot 14. Oxfordshire

Lot Lot 15. Milton Keynes & W.Northamptonshire

Lot Lot 16. Bedfordshire

Lot Lot 17. East of England

Lot Lot 18. East Of England & East Midlands

Lot Lot 19. East Midlands

Lot Lot 20. Yorkshire & Humber

Full details are set out in the tender documents.

Particular suitability

Lot Lot 1. South East

Lot Lot 2. Southampton & Eastleigh

Lot Lot 3. New Forest & BCP

Lot Lot 4. South West

Lot Lot 8. Devon

Lot Lot 9. Somerset

Lot Lot 10. Dorset

Lot Lot 11. West Sussex & Surrey

Lot Lot 12. Hampshire

Lot Lot 13. Berkshire

Lot Lot 14. Oxfordshire

Lot Lot 15. Milton Keynes & W.Northamptonshire

Lot Lot 16. Bedfordshire

Lot Lot 17. East of England

Lot Lot 18. East Of England & East Midlands

Lot Lot 19. East Midlands

Lot Lot 20. Yorkshire & Humber

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

20 October 2025, 4:00pm

Tender submission deadline

3 November 2025, 12:00am

Submission address and any special instructions

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/R76E7S735X

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

29 May 2026

Award criteria

Lot Lot 1. South East

This table contains award criteria for this lot
Name Description Type Weighting
Quality Questions

Quality Written bid

 Quality 60%
Pricing Schedule

Price submission

 Price 40%

Lot Lot 2. Southampton & Eastleigh

This table contains award criteria for this lot
Name Description Type Weighting
Written submission

quality written bid

 Quality 60%
Pricing Schedule

pricing submission

 Price 40%

Lot Lot 3. New Forest & BCP

This table contains award criteria for this lot
Name Description Type Weighting
Written Bid

Quality written bid

 Quality 60%
Pricing Schedule

Price submission

 Price 40%

Lot Lot 4. South West

This table contains award criteria for this lot
Name Description Type Weighting
Written Bid Submission

quality written bid

 Quality 60%
Pricing Schedule

price submission

 Price 40%

Lot Lot 8. Devon

Lot Lot 11. West Sussex & Surrey

Lot Lot 12. Hampshire

This table contains award criteria for this lot
Name Description Type Weighting
Written Bid submission

quality bid

 Quality 60%
Pricing Schedule

Price

 Price 40%

Lot Lot 9. Somerset

Lot Lot 18. East Of England & East Midlands

This table contains award criteria for this lot
Name Description Type Weighting
Written bid

quality bid

 Quality 60%
Pricing Schedule

price

 Price 40%

Lot Lot 10. Dorset

This table contains award criteria for this lot
Name Description Type Weighting
Quality bid submission

quality written bid

 Quality 60%
Criterion 2

pricing submission

 Price 40%

Lot Lot 13. Berkshire

This table contains award criteria for this lot
Name Description Type Weighting
Written Bid submission

Quality

 Quality 60%
Pricing Submission

Pricing

 Price 40%

Lot Lot 14. Oxfordshire

This table contains award criteria for this lot
Name Description Type Weighting
Written Bid submittion

quality bid

 Quality 60%
Pricing Schedule

pricing

 Price 40%

Lot Lot 15. Milton Keynes & W.Northamptonshire

Lot Lot 16. Bedfordshire

This table contains award criteria for this lot
Name Description Type Weighting
written bid submission

quality submission

 Quality 60%
pricing schedule

price

 Price 40%

Lot Lot 17. East of England

This table contains award criteria for this lot
Name Description Type Weighting
Written bid submission

quality bid

 Quality 60%
Pricing schedule

pricing

 Price 40%

Lot Lot 19. East Midlands

This table contains award criteria for this lot
Name Description Type Weighting
Written bid submission

Written bid

 Quality 60%
Pricing Schedule

Pricing Schedule

 Price 40%

Lot Lot 20. Yorkshire & Humber

This table contains award criteria for this lot
Name Description Type Weighting
Written Submission

Written bid

 Quality 60%
Pricing schedule

pricing schedule

 Price 40%

Other information

Payment terms

Full details are set out in the tender documents.

Description of risks to contract performance

Full details are set out in the tender documents.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Stonewater Limited

  • Public Procurement Organisation Number: PVMT-4274-HPBN

Suite C, Lancaster House,, Grange Business Park, Enderby Road

Whetstone

LE8 6EP

United Kingdom

Contact name: Gemma Wheatley

Telephone: +44 1384471065

Email: Gemma.wheatley@stonewater.org

Region: UKF22 - Leicestershire CC and Rutland

Organisation type: Public authority - sub-central government