Scope
Reference
FCCN003420
Description
Forestry England are seeking an organisation to operate the Cafe Concession at Haldon Forest Park. Starting March 2026 the operator will be required to serve hot and cold food and beverages to members of the public visiting Haldon Forest Park.
Full details of the requirements are enclosed in the tender documentation available.
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2033
- 7 years
Main procurement category
Services
CPV classifications
- 55300000 - Restaurant and food-serving services
Contract locations
- UKK4 - Devon
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 September 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
13 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Food Offer | Quality | 25% |
| Financial Offer | Price | 25% |
| Service and Customer Care | Quality | 20% |
| Fit-Out Design/Alterations | Quality | 10% |
| Sustainability | Quality | 10% |
| Partnerships/Innovation/Marketing | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
Stage 1 - Initial Tender Submitted and Evaluated. Top 4 scoring bidders to be invited to verification interview
Stage 2 - Verification Interviews with the top 4 scoring bidders
Stage 3 - Final Moderation of Scores and Award
Stage 4 - Post Tender Negotiations with Successful Bidder
Justification for not publishing a preliminary market engagement notice
Not applicable. Preliminary Market Engagement Notice was published on 7th July 2025.
Procurement identifier (OCID): ocds-h6vhtk-055a91
Contracting authority
Forestry Commission
- Public Procurement Organisation Number: PLRM-7846-HGLG
620 Bristol Business Park
Bristol
BS16 1EJ
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government