Scope
Reference
NHSE1065
Description
North of England Commissioning Support (NECS) is a commissioning support service working for and on behalf of NHS England - North East and North Cumbria Integrated Care Board (the Contracting Authority) who are undertaking an Open Procedure to commission a Dental Electronic Referral Management System Service for the North East of England under Atamis Reference NHSE1065.
The awarding of this contract is subject to The Procurement Act 2023. For the avoidance of doubt, the provisions of the Provider Selection Regime 2023 and/ or Public Contracts Regulations 2015 do not apply to this award.
The contract term is for an initial period of 5 years commencing on 01 July 2026, with an option to extend for a further 2 years at the discretion of the Relevant Authority and subject to satisfactory contractual and financial performance.
The closing date for submission of competition response is by 12 noon on 17th October 2025.
Additional information
NECS is utilising an electronic tendering tool to manage this competition and communicate with potential providers. Accordingly, there will be no hard copy documents issued to potential providers and all communications with NECS, including response submissions, will be conducted via the Atamis portal at: https://health-family.force.com/s/Welcome. It is free to register on the portal and it can be accessed at any time of day providing you have a working internet connection. Should providers have any queries, or are having problems registering on the portal; they should contact the Atamis helpdesk via:
Support-health@Atamis.co.uk or phone number 0800 9956035
The helpdesk is open Monday - Friday between 08.00 am - 06.00 pm
Competition documentation will be available on the e-tendering site from 12th September 2025.
Total value (estimated)
- £2,964,500 excluding VAT
- £2,964,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2031
- Possible extension to 30 June 2033
- 7 years
Description of possible extension:
2 year extension available at discretion of the contracting authority.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKC - North East (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
17 October 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 85% |
| Price | Price | 15% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://health-family.force.com/s/Welcome
Documents are available under search function.
search for NHSE1065
Contracting authority
NHS NORTH EAST AND NORTH CUMBRIA INTEGRATED CARE BOARD
- NHS Organisation Data Service: QHM
- Public Procurement Organisation Number: PMYZ-6944-BYLH
PEMBERTON HOUSE COLIMA AVENUE SUNDERLAND ENTERPRISE PARK
Sunderland
SR5 3XB
United Kingdom
Email: necsu.neprocurement@nhs.net
Region: UKC23 - Sunderland
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS NORTH OF ENGLAND COMMISSIONING SUPPORT UNIT
Summary of their role in this procurement: Procurement Support
- NHS Organisation Data Service: 0AR
- Public Procurement Organisation Number: PJGL-8154-MTZX
John Snow House
Durham
DH1 3YG
United Kingdom
Email: necsu.neprocurement@nhs.net
Region: UKC14 - Durham CC