Scope
Reference
ITT/25/27
Description
Through this pre-market engagement (PME), Cardiff Metropolitan University (“the University”) is seeking to gain a better understanding of the current systems and service capabilities available in the marketplace, that could potentially provide a modern, customer-focussed Electronic Point of Sale (EPOS) system to support payment handling for a wide range of products and services across the University.
Total value (estimated)
- £90,000 excluding VAT
- £108,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2028
- 2 years
Main procurement category
Goods
CPV classifications
- 72212110 - Point of sale (POS) software development services
- 48110000 - Point of sale (POS) software package
- 48400000 - Business transaction and personal business software package
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
3 October 2025
Engagement process description
The process will be conducted via the University’s ‘In-Tend’ portal where interested parties will be able to access the initial documentation in the form of a questionnaire, receive all process related notifications and issues correspondence.
The portal web address is:
https://in-tendhost.co.uk/cardiffmet/aspx/Home
The notice web address is:
https://in-tendhost.co.uk/cardiffmet/aspx/ProjectManage/248
Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email mail account is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur.
On review of submissions, the University intends to invite a maximum of 5 interested parties to demonstrate their system to a panel of university stakeholders.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 December 2025
Contracting authority
Cardiff Metropolitan University
- Public Procurement Organisation Number: PPNB-5569-JLHH
Llandaff Campus, Western Avenue
Cardiff
CF5 2YB
United Kingdom
Email: Tenders@cardiffmet.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales