Scope
Reference
CS27080
Description
The County Council wishes to establish a framework for the provision of Catering Equipment Maintenance and Repair Services, both proactive and reactive, to customers of Hampshire County Council and County Supplies. Customers will include but not be limited to schools, adult and children's health and care establishments, country parks, Hampshire and Isle of Wight Constabulary, Hampshire and Isle of Wight Fire and Rescue Service and other voluntary organisations.
After award of the Framework Agreement, the Contractors will be required to liaise directly with the customers regarding any specific requirements.
Commercial tool
Establishes a framework
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- 4 years
Main procurement category
Services
CPV classifications
- 50883000 - Repair and maintenance services of catering equipment
- 50324200 - Preventive maintenance services
- 71315410 - Inspection of ventilation system
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
3%
Further information about fees
Please refer to Clause 34 Retrospective Rebate, within Annex 2 Framework Agreement Terms and Conditions.
Framework operation description
Please refer to Annex 4 Selecting a Contractor for an Order.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
9 October 2025, 5:00pm
Tender submission deadline
16 October 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality criterion 1 (Lot 0) | All Quality questions will be evaluated on a "Pass/Fail" basis and will be in relation to the following topics:
|
Quality | 100.00% |
Other information
Payment terms
Please refer to the Purchase Order Terms and Conditions contained in the link below:
Terms and conditions for purchase orders | Business and economy | Hampshire County Council (hants.gov.uk)
Description of risks to contract performance
Continuity of service provision
This Framework Agreement will be awarded to multiple service providers, giving customers alternative source options for the services, should any fail during the life of the Agreement
Quality of service provision
Tender evaluation to include Pass/Fail quality questions, regarding minimum industry standards as a qualification
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
County Supplies continuously engages with both its suppliers and customers, in order to understand the current market, any innovations and the range of goods and services its customers require, therefore no specific market engagement will be required for this project.
Contracting authority
Hampshire County Council
- Public Procurement Organisation Number: PBHM-7586-PWLP
High St, The Castle
Winchester
SO23 8UJ
United Kingdom
Email: county.supplies.buying@hants.gov.uk
Website: https://www.hants.gov.uk
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government