Scope
Reference
DN776547
Description
Liverpool City Region Combined Authority (LCRCA) is looking for a supplier who can
provide a new Enterprise Asset Management (EAM) system to replace the Computerised
Maintenance Management System (CMMS) currently being used. The new platform must
be capable to assist the LCRCA Asset Management Department to manage and
maintaining the LCRCA assets across the estate, within the following services:
* Maintenance Delivery for planned and reactive maintenance
* Works Support
* Stores
* Resource Planning
Please note that this notice supersedes the previous notice published 08/09/25 - https://www.find-tender.service.gov.uk/Notice/054777-2025 with the revised standstill end date.
Contract 2. Enterprise Asset Management (EAM) System
Supplier
Contract value
- £756,340 excluding VAT
- £907,608 including VAT
Above the relevant threshold
Award decision date
2 September 2025
Date assessment summaries were sent to tenderers
10 September 2025
Standstill period
- End: 19 September 2025
- 8 working days
Earliest date the contract will be signed
29 September 2025
Contract dates (estimated)
- 29 September 2025 to 28 October 2029
- Possible extension to 28 September 2033
- 8 years
Description of possible extension:
The initial contract period is for 4 years to allow for the bedding in of a new system with
potential extensions of up to 4 years, resulting in a total potential contract term of 8 years.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
Due to the nature of the contract we may require to increase the amount of users should the business need require it. The proposed contract will build in the facility to amend the number of licenced users.
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKD7 - Merseyside
Information about tenders
- 14 tenders received
- 14 tenders assessed in the final stage:
- 10 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 13 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
IFS ULTIMO LTD
- Companies House: 11265696
- Public Procurement Organisation Number: PGHL-6286-WLHZ
Bourne House Lotus Park
Staines-Upon-Thames
TW18 3AG
United Kingdom
Email: sales@ultimo.com
Website: https://www.ultimo.com/
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Enterprise Asset Management (EAM) System
Contracting authority
Merseytravel
- Public Procurement Organisation Number: PJQR-8469-DXQD
1 Mann Island
Liverpool
L3 1BP
United Kingdom
Region: UKD72 - Liverpool
Organisation type: Public authority - sub-central government