Section one: Contracting authority
one.1) Name and addresses
British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
Contact
Vicki Akinosho
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://in-tendhost.co.uk/bfi/aspx/Home
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Other type
NDPB
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Video Digitisation Services
Reference number
2025/418
two.1.2) Main CPV code
- 92110000 - Motion picture and video tape production and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £750,000
two.2) Description
two.2.2) Additional CPV code(s)
- 92110000 - Motion picture and video tape production and related services
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Berkhamsted
two.2.4) Description of the procurement
The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80%
Cost criterion - Name: Price / Weighting: 20%
two.2.11) Information about options
Options: Yes
Description of options
One year option to extend.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006826
Section five. Award of contract
Contract No
2025/418
Title
Video Digitisation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 September 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
CJP Broadcast Service Solutions Ltd
Unit 7, Oaklands Business Centre, Stoney Hill Industrial Estate, Whitchurch, Ross-on-Wye, Herefordshire
Ross -on-Wye
HR9 6BX
Country
United Kingdom
NUTS code
- UKG11 - Herefordshire, County of
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
DC1 GmbH Media & Object Digitisation
Carl-Bertelsmann-Str. 161F, D-33332 Guetersloh, Germany.
Guetersloh
Country
Germany
NUTS code
- DE - Germany
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Memnon Archiving Services
Unit 15, Youngs Industrial Estate, Stanbridge Road, Leighton Buzzard LU7 4QB
Leighton Buzzard
LU7 4QB
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
OvationData Limited
Unit 10, Crayfields Industrial Park Orpington Kent BR5 3HP
Orpington
BR5 3HP
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Total value of the contract/lot: £750,000
Section six. Complementary information
six.3) Additional information
The Framework has been awarded to four Suppliers.The Framework has been awarded for 3 years with an option to extend for one year.The Standstill period has been concluded successfully.
six.4) Procedures for review
six.4.1) Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
Country
United Kingdom