Scope
Reference
PR302025
Description
Exeter City Council invites tenders from suitably qualified and experienced providers for the provision of a comprehensive Occupational Health (OH) service. The successful provider will play a key role in supporting the Council's duty of care to its employees, promoting workforce wellbeing, and ensuring compliance with all relevant health and safety legislation. The Council employs approximately 770 staff across a wide range of services, including waste collection and recycling, housing, planning, parking enforcement, tourism, benefits administration, Council Tax, engineering, grounds maintenance, electoral services, and more. The Occupational Health service must be equipped to support this diverse workforce, which includes both office-based and operational roles with varying health and safety requirements. This procurement is being conducted in accordance with the Public Contracts Regulations 2015 and the Council's Contract Standing Orders, with reference to the Procurement Agreement 2023 (PA2023). The Council is committed to securing best value through a transparent and competitive tendering process.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
2 years with the option to extend 3 times for a 12 month period (2 + 1 + 1 + 1)
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKK4 - Devon
Participation
Legal and financial capacity conditions of participation
As detailed in ITT
Technical ability conditions of participation
As detailed in ITT
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
7 October 2025, 5:00pm
Tender submission deadline
14 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | As detailed in ITT |
Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Payment terms
As detailed in ITT
Description of risks to contract performance
As detailed in ITT
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Exeter City Council
- Public Procurement Organisation Number: PCHX-3846-DMNW
Civic Centre
Exeter
EX1 1JN
United Kingdom
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government