Section one: Contracting authority
one.1) Name and addresses
Wilson's School
Mollison Drive, Wallington
Surrey
SM6 9JW
Contact
RIVA Partnership
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wilson's School - Cleaning Services
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier is required to provide excellent cleaning services to Wilson’s School - one of the country's most successful state-funded selective boys' schools.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,830,245
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
Main site or place of performance
Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Wilson’s School Overview:
Wilson's is one of the country's most successful state-funded selective boys' schools. We believe that school life should be enjoyed for itself and not just as a preparation for adulthood. Opportunities for learning and enriching experiences beyond the classroom are excellent; sport and music are very strong. Lessons engage pupils' attention with pace and challenge, enriched with all sorts of activity to extend pupils’ interests and skills far beyond the confines of the National Curriculum and examination specifications. Teachers know the boys very well and visitors often comment on the laughter, good humour and warmth that mark relationships between boys and staff.
Further information can be obtained here: https://www.wilsons.school/
Tender information:
The successful tenderer will be required to provide cleaning and wardening services to Wilson’s School.
The contract term being tendered is for three years, 19th July 2025 – 18th July 2028. There is an option for a further extension period for up to two additional years to 18th July 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year .
The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of its ethos and values (represented in its motto ‘Not for oneself but for all’) and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school also requires a wardening service to be provided by the successful contractor whereby an overview of this requirement is the provision of an opening and closing service along with porterage, facilities set up, caretaking and light maintenance duties across 7 days a week.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning and wardening services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
Value of contract:
The annual value of the current contract is £289,068 (the total cost of cleaning per annum, for the last contract year).
Therefore the value of this contract is £1,445,342 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million.
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million.
•There are incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Cleantec.
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 65
Cost criterion - Name: Criterion 1 / Weighting: 35
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-039487
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 May 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Birkin Cleaning Services Ltd
11 Magnet Point Estate,, West Thurrock
Grays
RM20 4DR
Country
United Kingdom
NUTS code
- UKH32 - Thurrock
National registration number
01057375
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,830,245
Total value of the contract/lot: £1,830,245
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=978696344 GO Reference: GO-202599-PRO-32240745
six.4) Procedures for review
six.4.1) Review body
Wilson's School
Mollison Drive, Wallington
Surrey
SM6 9JW
Country
United Kingdom