Section one: Contracting authority
one.1) Name and addresses
Stockton on Tees Borough Council
Dunedin House, Columbia Drive, Thornaby
Stockton on Tees
TS176BJ
corporateprocurement@stockton.gov.uk
Country
United Kingdom
Region code
UKC11 - Hartlepool and Stockton-on-Tees
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DA from G Cloud 14 for Magic Notes
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
The Magic Notes contract includes Magic Notes and Magic Reports that are specialist tools for caseworkers (Adults & Children's services) to record sessions or upload required sources and instantly create detailed assessments that meet the Ofsted and CQC requirements.
A business case and option appraisal has been completed and discussed with CMT & POF-Transformation Board. Following a comprehensive evaluation of the pilot and the strategic, operational and financial implications of each option, Option 2: Procure a Medium Package is the preferred approach. This option offers a balanced and flexible pathway to scale the benefits of Magic Notes while maintaining financial prudence and operational control. It enables a phased rollout across Children's and Adults Services, allowing the Council to:
Monitor staff uptake and usage in real time, ensuring the tool is embedded effectively and identifying areas for further support or template development.
Avoid financial risk, as the pricing model is based on minutes used and reports delivered, not on user numbers or fixed time periods. Additional usage can be procured as needed, and discounts apply to additional purchases within the year period.
Retain the gains from the pilot, including up to 70% reduction in admin time, improved staff wellbeing, and enhanced documentation quality.
Enable further evaluation, ensuring that future decisions are informed by robust data and lived experience from a broader user base.
This approach provides the Council with the agility to respond to evolving service needs and evolving technologies.
A call-off has been completed via CCS G-Cloud 14 Framework with Beam Up Ltd.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UKC11 - Hartlepool and Stockton-on-Tees
two.2.4) Description of the procurement
A call-off has been completed via CCS G-Cloud 14 Framework with Beam Up Ltd.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A Direct Award was carried out via the CCS G Cloud 14 Framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Title
DA from G-Cloud 14 FW for Magic Notes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 August 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Beam Up Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
10637337
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom