Scope
Reference
C001048.01
Description
Concession (supplier funded) agreement to appoint an Electric Vehicle (EV) Charge Point Operator to supply, install and maintain EV infrastructure across railway station car parks in Wales and Cross Border Stations.
Supplier will be responsible for securing all goods, Services and Works including all planning, design, supply, installation, testing, commissioning, operation, maintenance, financial mechanisms and decommissioning of all above ground infrastructure, equipment, systems and other
components required to achieve the functionality and required service levels.
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 March 2026 to 3 March 2047
- Possible extension to 3 March 2049
- 23 years
Description of possible extension:
Up to 24 months to support the transition period upon exit e.g. service to cease, assets to transfer to TfW or another provider.
Options
The right to additional purchases while the contract is valid.
Additional options also include stations as they may arise during the term of the agreement e.g.:
new stations within Wales and Cross Border network;
stations along the Core Valleys Lines;
additional charging points accessible on wider TfW premises (e.g. Depots) for the purpose of charging TfW fleet vehicles and staff personal vehicles.
Option to transfer existing TfW assets procured under Phase 1.
Main procurement category
Services
CPV classifications
- 63712600 - Vehicle refuelling services
- 45310000 - Electrical installation work
- 31158000 - Chargers
- 31681500 - Rechargers
- 65300000 - Electricity distribution and related services
Contract locations
- UKL - Wales
Participation
Legal and financial capacity conditions of participation
As per ITT Volume 1
Technical ability conditions of participation
As per ITT Volume 1
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
20 November 2025, 12:00pm
Submission address and any special instructions
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority
reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.
To complete your formal proposal, please access the ITT via the e-Tenderwales tendering portal where you will find a full suite of tender documentation.
1. Register your company on the eSourcing portal (this is only required once)- Browse the eSourcing portal:
https://etenderwales.bravosolution.co.uk/ and click the link to register- Accept the Ts and Cs and click
'continue'- Enter your correct business/user details
2. Express an interest in the tender- Log into the portal with the username/password- Click the 'ITT Open to all suppliers' link- Click on ITT_119825 - Click the 'express interest' button at the top of the page- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)- You can now
access any attachments by clicking 'buyer attachments' in the 'ITT details' box
3. Responding to the tender- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)- You can now use the 'messages' function to
communicate with the buyer and seek any clarification- Note the deadline for completion and then follow the on screen instructions to complete the tender response
N/B: (All bidders must ensure they are registered on the Central Digital Platform and have received the
Unique ID) and also ensure they are registered on www.Sell2Wales.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
9 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 3 January 2045
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | All main and sub-criteria are described in ITT Volume 1 |
Quality | 70.00% |
| Commercial | All main and sub-criteria are described in ITT Volume 1 |
Price | 30.00% |
Other information
Description of risks to contract performance
Potential risks may arise due to regulatory and legal compliance.
Operational risks e.g. grid connection and power supply, maintenance and reliability.
Technology obsolescence
Supplier funded model and revenue/income generating model
Cost overruns and funding gaps
Insurance and liability
Exclusivity and expansion rights
Customer experience and brand reputation
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
Refer to ITT Volume 1 for full details.
Single Stage Procurement.
Step 1 - Participation Stage - not used for down selection. All Tenderers must pass this stage to be considered for contract award.
Step 2 - Technical and Commercial Responses - the top two scoring bidders with the highest combined qualitative and commercial ranked score will be taken forward to Step 3.
Step 3 - Dialogue - enable a strategic discussion aimed at ensuring the full scope of the Authority requirement is understood and the Tenderer offer is consistent with the requirement. Equally that the Authority duly understands the Tenderer offer.
Step 4 - Site Visits - based upon the reference sites provided, to aid its understanding of the solution offered in a live environment.
Step 5 - Preferred Supplier - Post Tender Negotiation only with the preferred tenderer with the objective of improving the final tender but without changing requirements
As per ITT Volume 1 - the Authority reserves the right to undertake some or all of the above steps.
Tenderers may also submit 1 variant bid.
Documents
Documents to be provided after the tender notice
e-TenderWales Portal. https://etenderwales.bravosolution.co.uk/web/login.shtml
Contracting authority
Transport for Wales
- Public Procurement Organisation Number: PPHD-4211-XYXJ
3 Llys Cadwyn
Pontypridd
CF37 4TH
United Kingdom
Contact name: Christine Thorne
Telephone: +447890661824
Email: Procurement@tfw.wales
Website: https://tfw.wales/
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales