Scope
Description
The University is looking for suitably skilled and experienced suppliers to provide a replacement for CMIS and associated products to continue delivery of the University's current requirements related to timetabling, room booking, timetable delivery, and timetable data delivery to other systems and planning.
The University will also look at enhancing the current service provision where possible by examining other requirements that will improve student experience, timetabling process and associated strands. To deliver timetables to students for September 2027 the University requires the replacement system to be fully operational with all staff trained by end December 2026.
Total value (estimated)
- £830,000 excluding VAT
- £1,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 March 2026 to 8 March 2031
- Possible extension to 8 March 2033
- 7 years
Description of possible extension:
The University may at its discretion extend the contract by 24 months or parts thereof
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 48190000 - Educational software package
- 72261000 - Software support services
- 72262000 - Software development services
- 72263000 - Software implementation services
Submission
Submission type
Requests to participate
Deadline for requests to participate
7 October 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Award of the contract will be based on criteria set out in the Instructions to suppliers, PSQ and ITT |
Price |
Weighting description
Award of the contract will be based on criteria set out in the Instructions to suppliers, PSQ and ITT
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Two stage tender with a PSQ selection stage and a tender stage
Contracting authority
University of Brighton
- Public Procurement Organisation Number: PPVH-1123-JNXZ
Lewes Road
Brighton
BN2 4AT
United Kingdom
Email: purchasingservices@brighton.ac.uk
Website: http://www.brighton.ac.uk
Region: UKJ21 - Brighton and Hove
Organisation type: Public authority - sub-central government