Scope
Reference
25030
Description
Cambridgeshire County Council is currently part of a joint contract with the City other Districts in the County for its e procurement system.
The joint contract is currently held by Cambridge City Council and ends on 25th February 2026.
On behalf of:
• Cambridge City Council
• East Cambridgeshire District Council
• South Cambridgeshire District Council
• Huntingdonshire District Council
• Fenland District Council
In addition, Peterborough City Council and Cambridgeshire and Peterborough Combined Authority will be named in the procurement.
The Council (with its partners) is seeking to procure an e procurement system which is compliant with all requirements of the Procurement Act 2023, the Provider Selection Regime Regulations 2023 (PSR) and Public Procurement Regulations 2015 (PCR), enabling publication of relevant notices and end to end management of procurement projects.
Total value (estimated)
- £420,000 excluding VAT
- £504,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2029
- Possible extension to 2 November 2031
- 6 years
Description of possible extension:
There is the potential for contract extensions of up to 2 years (2 x 1 year extensions), depending on both the success in achieving the required outcomes and availability of further funding.
Options
The right to additional purchases while the contract is valid.
The contract will allow for additional modules to be added on a per Authority basis. These modules cover Contract Management, Supplier Relationship Management, Contract Register and E-Auction functionality.
The contract also covers options for integration with ERP software and any additional training requirements during the contract period.
Main procurement category
Goods
CPV classifications
- 48490000 - Procurement software package
Contract locations
- UKH12 - Cambridgeshire CC
Participation
Legal and financial capacity conditions of participation
Please refer to the tender pack.
Technical ability conditions of participation
Please refer to the tender pack.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 September 2025, 11:59pm
Tender submission deadline
2 October 2025, 12:00pm
Submission address and any special instructions
Electronic tenders only, please follow the link https://procontract.due-north.com/Advert?advertId=595ce3c1-308a-f011-813a-005056b64545&p=ea3edb62-3a92-eb11-810c-005056b64545
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 5 April 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=595ce3c1-308a-f011-813a-005056b64545&fromAdvertEvent=True
Contracting authorities
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,
Alconbury Weald, Huntingdon
PE28 4YE
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Huntingdonshire District Council
- Public Procurement Organisation Number: PXCY-8219-LWDM
Pathfinder House St Mary's Street Huntingdon,
Cambridgeshire
PE29 3TN
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
East Cambridgeshire District Council
- Public Procurement Organisation Number: PQBT-2817-GJGV
The Grange, Nutholt Lane
Ely
CB7 4EE
United Kingdom
Email: procurement@eastcambs.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Fenland District Council
- Public Procurement Organisation Number: PGPJ-1712-LJNH
County Road
March
PE15 8NQ
United Kingdom
Email: procurement@fenland.gov.uk
Website: http://www.fenland.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
South Cambridgeshire District Council
- Public Procurement Organisation Number: PPLL-9624-BHXR
Cambourne Business Park
Cambourne
CB23 6EA
United Kingdom
Email: sean.missin@scambs.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Cambridge City Council
- Public Procurement Organisation Number: PCBT-6819-NDPJ
The Guildhall
Cambridge
CB2 1BY
United Kingdom
Email: procurement@cambridge.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government