Scope
Reference
C1158
Description
The Council is preparing for the planting season winter 2025 - 2026 and is seeking quotations for the supply of 279 trees of various species.
This tender is divided into 3 lots. The Council will award 3 separate contracts based on the lowest tendered price for each lot.
Each lot contains a distinct list of tree species to be supplied with options for providing substitute trees in accordance with the instructions; instructions on how to price each lot are provided in the price schedule spreadsheet to be completed by all tenderers.
Tenderers should complete and return the questionnaire in schedule 4 and the itemised price lists for lots they wish to tender for. Instructions on how to submit tenders is set out in section 2.4.
Tenderers can submit tenders for 1 or more lots.
Total value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 10 October 2025 to 12 December 2025
- 2 months, 3 days
Main procurement category
Goods
CPV classifications
- 03452000 - Trees
Lot 1. Tree Supply Lot 1
Description
The tree species (and variety or cultivar) detailed in Lot 1 have been selected as they are commonly available in tree nurseries and suppliers.
Lot value (estimated)
- £27,000 excluding VAT
- £32,400 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Tree Supply Lot 2
Description
The tree species (and variety or cultivar) detailed in Lot 2 have been selected as they are less commonly available in tree nurseries and suppliers than Lot 1.
Lot value (estimated)
- £9,000 excluding VAT
- £10,800 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Tree Supply Lot 3
Description
The tree species detailed in this list have been selected for the purpose of creating a more interesting, robust and diverse urban canopy. We have identified a preferred species suitable for the location and aesthetic outcome but accept that the species may not be in every nursery and that nurseries may have other species that we are unaware of. Therefore an alternative species will be considered acceptable provided it fits the stature and aim of the location.
Lot value (estimated)
- £4,000 excluding VAT
- £4,800 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Conditions of participation
Lot 1. Tree Supply Lot 1
Lot 2. Tree Supply Lot 2
Lot 3. Tree Supply Lot 3
Set out in the tender documents
Particular suitability
Lot 1. Tree Supply Lot 1
Lot 2. Tree Supply Lot 2
Lot 3. Tree Supply Lot 3
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 September 2025, 12:00pm
Tender submission deadline
30 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Full details are in the tender documents. Conditions of participation are in the tender documents. For each lot, the tenders will be evaluated on price only.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
http://www.supplyhertfordshire.uk/
All tender documents are available through the web address above.
Contracting authority
Welwyn Hatfield Borough Council
- Public Procurement Organisation Number: PYHY-6394-TBPP
The Council Offices
Welwyn Garden City
AL8 6AE
United Kingdom
Email: procurement@welhat.gov.uk
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government