Section one: Contracting authority/entity
one.1) Name and addresses
Yorkshire Purchasing Organisation
41 Industrial Park
Wakefield
WF20XE
Contact
Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001058 Design, Installation, Supply and Servicing of Commercial Catering Equipment
Reference number
001058
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 30142200 - Cash registers
- 39141100 - Shelves
- 39141200 - Worktops
- 39141300 - Cabinets
- 39312000 - Food-preparation equipment
- 39314000 - Industrial kitchen equipment
- 39714110 - Extraction ventilators
- 42161000 - Hot-water boilers
- 42215000 - Machinery for the industrial preparation or manufacture of food or drink
- 42340000 - Non-domestic ovens
- 42513290 - Commercial refrigerating equipment
- 42959000 - Non-domestic dishwashing machines
- 45255400 - Fabrication work
- 45300000 - Building installation work
- 50883000 - Repair and maintenance services of catering equipment
- 51000000 - Installation services (except software)
- 79311100 - Survey design services
- 79932000 - Interior design services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
YPO appointed Providers onto a Framework Agreement for the supply of Design, Installation, Supply And Servicing Of Commercial Catering Equipment primarily in the Public Sector markets including YPO's internal requirements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-022115
Section five. Award of contract/concession
Contract No
001058
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
25 August 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
ABM
Cardiff
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
Companies House
02221416
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Edward Ridding Web Design
Liverpool
Country
United Kingdom
NUTS code
- UKD72 - Liverpool
Companies House
12758459
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
BGL Rieber Limited
Melksham
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
Companies House
2158715
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Denby Catering Equipment Limited
Wakefield
Country
United Kingdom
NUTS code
- UKE45 - Wakefield
Companies House
04399476
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Electrolux Professional Foodservice
Luton
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Companies House
637383
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Falcon Foodservice Equipment
Kings Lynn
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
3872673
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Hatherley Commercial Services Limited
Newark
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
Companies House
4491384
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HK Projects T/A HK Projects (Kitchen and Bar Solutions) Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
02324953
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Hobart UK
Egham
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
559693
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Meiko UK Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
02846559
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
North West Catering Engineers Ltd
Bolton
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
Companies House
9200290
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
SF Software Limited T/A Pebble
Newcastle Upon Tyne
Country
United Kingdom
NUTS code
- UKC21 - Northumberland
Companies House
05580540
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Teasdale Healthcare Equipment Ltd
Bredbury
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
11500489
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
AFE Group Limited T/A Williams Refridgeration
Kings Lynn
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
3872673
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users .
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.2) Additional CPV code(s)
- 30142200 - Cash registers
- 39141100 - Shelves
- 39141300 - Cabinets
- 39310000 - Catering equipment
- 39714110 - Extraction ventilators
- 42161000 - Hot-water boilers
- 42215000 - Machinery for the industrial preparation or manufacture of food or drink
- 42340000 - Non-domestic ovens
- 42513290 - Commercial refrigerating equipment
- 42959000 - Non-domestic dishwashing machines
- 45255400 - Fabrication work
- 45300000 - Building installation work
- 50883000 - Repair and maintenance services of catering equipment
- 51000000 - Installation services (except software)
- 79311100 - Survey design services
- 79932000 - Interior design services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
YPO have appointed Providers onto a Framework Agreement for the supply of Design, Installation, Supply And Servicing Of Commercial Catering Equipment primarily in the Public Sector markets including YPO's internal requirements.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The scope of the framework is under review and further market engagement is required to allow suppliers to properly engage with the new PA23. YPO are introducing a new e-tendering platform and an extension is required to avoid any such disruption to the procurement and the unnecessary expenditure of public funds in repeating partially complete activities as we switch tendering platforms.
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£6,500,000
seven.1.7) Name and address of the contractor/concessionaire
ABM Catering for Leisure Limited
Cardiff
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
Companies House
02221416
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
And Serve Limited T/A & Serve
Liverpool
Country
United Kingdom
NUTS code
- UKD72 - Liverpool
Companies House
12758459
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
BGL Rieber Limited
Melksham
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
Companies House
2158715
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Denby Catering Equipment Limited
Wakefield
Country
United Kingdom
NUTS code
- UKE45 - Wakefield
Companies House
04399476
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Electrolux Professional Limited
Luton
Country
United Kingdom
NUTS code
- UKH21 - Luton
Companies House
637383
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
AFE Group Limited T/A Falcon Foodservice Equipment
Kings Lynn
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
3872673
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Hatherley Commercial Services Limited
Newark
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
Companies House
4491384
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
HK (Kitchen and Bar Solutions) Limited
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
02324953
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
ITW Limited T/A Hobart UK Eqipmemt
Egham
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
559693
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Meiko UK Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
02846559
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
North West Catering Engineers Ltd T/A NWCE Foodservice Equipment Ltd
Bolton
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
9200290
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
SF Software Ltd T/A Pebble
Newcastle Upon Tyne
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
Companies House
05580540
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Teasdale Healthcare Equipment Ltd
Bredbury
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
11500489
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
AFE Group Limited T/A Williams Refridgeration
Kings Lynn
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
3872673
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The following modifications are:-
1. Extending the framework from 4 years to 5 years.
2. Extending the framework value from £5 million to £6.5 million
3. Due to an admin error the correct organisational details for some providers were not included in the original notice. For transparency YPO is including the corrected organisational details.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Framework duration.
There are a number of reasons for increasing the framework duration including:-
• YPO is currently undergoing a significant internal restructure of its procurement function, including changes to its governance and approval processes, category management responsibilities and staffing. This restructure was not foreseen at the time the framework was awarded and has temporarily impacted some procurement activities as the changes are implemented.
• At the time when the Framework was originally put in place, YPO were unaware of the start date of the Procurement Act 2023. As a result of initial engagement with customers and suppliers it has become apparent that the scope and reach of the framework may need to change. The extension enables YPO to properly engage with the new Procurement Act 2023 effectively and determine the most appropriate route to market and scope to capture both customer and supplier needs. A PME notice has already been issued under notice number 2025/S 000-010879 and engagement with the market is still ongoing. It is anticipated that a further PME notice will be issued in the coming months.
• In addition, YPO are changing procurement systems which was not foreseen at the start of the Framework. The extension enables YPO to run the procurement on the new e-tendering portal rather than YPO having to switch over part way through completion of the tender.
The extension is therefore necessary to avoid any such disruption to critical services of YPO's permissible users who use the framework or the supply chain, ensure the replacement solution is procured successfully and to prevent unnecessary expenditure of public funds in repeating partially complete activities such as YPO switch of tendering platforms, or having to re-procure another framework as the new one as the scope and route to market was not right.
Change to the framework value.
The current spend under the framework is around £4 million pounds. YPO have increased the value of the framework from £5 million to £6.5 million to allow sufficient scope for any customer activities during the extension period and taking into account inflation within the market. The extension of the framework and the increase in contract value in this case guarantees no return economically for any provider. The actual mechanism for how the contract works remains unchanged. Customer buying patterns will determine the actual spend under the framework in the extension period.
Awarded Supplier Information
Due to an admin error the correct organisational details for some providers were not included in the original notice. For transparency YPO is including the corrected organisational details as detailed below. For clarity the framework agreements signed by suppliers match the corrected details in this notice and no changes to the original frameworks or awarded suppliers have been made.
• Original Notice had the name of contractor as ABM. The full name of the contractor as per the framework agreement should be ABM Catering for Leisure Limited
• Original Notice had the name of contractor as Edward Ridding Web Design which was the suppliers e-tendering portal name. The correct name of the contractor as per the framework agreement should be And Serve Ltd
• Original Notice had the name of contractor as Electrolux Professional Foodservice with a NUTS code of UKH2. The correct name of the contractor as per the framework agreement is Electrolux Professional Limited and the NUTS code is UKH21.
• Original Notice had the name of the contractor as Falcon Foodservice Equipment which was the trading name of the organisation. The correct name of the contractor as per the framework agreement is AFE Group Limited T/A Falcon Foodservice Equipment
• Original Notice had the name of contractor as Hatherley Commercial Services. The correct name of the contractor as per the framework agreement is Hatherley Commercial Services Limited
• Original Notice had the name of contractor as HK Projects T/A HK (Kitchen & Bar Solutions) Ltd. The correct name of the contractor as per the framework agreement is HK (Kitchen and Bar Solutions) Limited T/A HK Projects
• Original Notice had the name of contractor as Hobart UK. The correct name of the contractor as per the framework agreement is ITW Limited T/A Hobart UK Equipment
• Original Notice had the name of contractor as North West Catering Engineers Ltd with a NUTS code of UKD4. The correct name of the contractor as per the framework agreement is North West Catering Engineers Ltd T/A NWCE Foodservice Equipment Ltd and the NUTS code is UKD33.
• Original Notice for Software Limited T/A Pebble had a NUTS code of UKC21. The correct NUTS code is UKC22.
• Original Notice for Teasdale Healthcare Equipment Ltd had a NUTS code of UKD6. The correct NUTS code is UKD35
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,000,000
Total contract value after the modifications
Value excluding VAT: £6,500,000