Scope
Reference
itt_116517
Description
Wales & West Housing Group (WWHG) are looking for a suitably qualified contractor to maintain the grounds across our leasehold (RFS/LSE) schemes in South Wales.
Our aim is to manage our estates, so that they are clean, safe, attractive places to live and visit. We provide a Grounds Maintenance service that will include, grass cutting, maintaining shrubs, hedges and bushes and planted areas, litter picking and maintenance of hard landscaped areas. The successful contractor will be responsible for providing an efficient ground maintenance service for the list of WWHG schemes listed.
This contract covers the leasehold (RFS/LSE) schemes in South Wales only.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 4 years, 11 months, 27 days
Description of possible extension:
Option to extend for a further 2 x 12 month periods.
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
As detailed within the tender documents.
Technical ability conditions of participation
As detailed within the tender documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
26 September 2025, 5:00pm
Tender submission deadline
10 October 2025, 12:00pm
Submission address and any special instructions
All tenders must be submitted before the deadline via https://etenderwales.bravosolution.co.uk/web/login.shtml under the reference itt_116517
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
21 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | As detailed within the tender pack |
Quality | 60.00% |
| Price | As detailed within the tender pack |
Price | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
PME was not required for this contract
Contracting authority
Wales and West Housing Association Ltd
- Public Procurement Organisation Number: PTLM-7319-QXJX
77 Parc Ty Glas
Cardiff
CF14 5DU
United Kingdom
Email: procurement@wwha.co.uk
Website: http://www.wwha.co.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales