Scope
Reference
EMS/BSC25-003
Description
The contract is for a single supplier to provide Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.
Work packages to be included:
• Work Package 1 - BSC Maintenance
• Work Package 2 - Fume Cupboard Maintenance
• Work Package 3 - Laminar Flow Cabinet Maintenance
• Work Package 4 - PCR Workstation Maintenance
• Work Package 5 - Reactive Maintenance
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework is for 5 Work Packages which including mandatory servicing , testing and the option to procure additional parts and installation not covered as part of the servicing.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Contract 1
Supplier
Contract value
- £170,265 excluding VAT
- £204,318 including VAT
Below the relevant threshold
Date signed
18 August 2025
Contract dates
- 29 August 2025 to 28 August 2027
- Possible extension to 28 August 2028
- 3 years
Description of possible extension:
Optional 1 year extension is available.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Additional parts or works that might be required.
CPV classifications
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
- 50800000 - Miscellaneous repair and maintenance services
Key performance indicators
| Name | Reporting frequency |
|---|---|
| Service Visits completed on the date(s) they were booked to be done. | 3 months |
| Quote for remedial works received by The Pirbright Institute within 5 working days of the service visit or call out attendance date. | 3 months |
| Upon issue of a purchase order for remedial works, works started within 5 working days or within 5 working days of materials lead in time, if required. | 3 months |
| Works areas kept clean and tidy during and after services or remedial works and all waste removed from site on completion of work. | 3 months |
| For planned works: RAMS provided no less than 5 calendar days prior to commencement of the works | 3 months |
| Compliance with all site rules and processes. | 3 months |
| Invoices submitted with supporting paperwork within 1 week of completion of service visits or additional works. | 3 months |
| Invoices for maintenance or reactive works to quote relevant The Pirbright Institute Purchase Order Number | 3 months |
| Purchase order for call outs/reactive works obtained prior to commencing works (excluding 'Out of hours' call outs) | 3 months |
Procedure
Procedure type
Below threshold - open competition
Supplier
Walker Safety Cabinets Ltd
Unit 20 Glossop Brook Road
Glossop
SK13 8GG
United Kingdom
Telephone: 01457864936
Region: UKF13 - South and West Derbyshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
THE PIRBRIGHT INSTITUTE
- Companies House: 00559784
Pirbright Laboratory Ash Road
Woking
GU24 0NF
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)