Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council
Civic Hall, Calverley Street
Leeds
LS11UR
Contact
John Didi
Telephone
+44 1133785015
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extra Care Services at Hampton Crescent
Reference number
67956
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
The Burmantofts and Richmond Hill Ward
two.2.4) Description of the procurement at the time of conclusion of the contract:
The provision of onsite extra care services at Hampton Crescent, Leeds supporting residents with their required needs.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2025/S 000-053427
Section five. Award of contract/concession
Contract No
67956
Title
Extra Care Services at Hampton Crescent
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
27 January 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Creative Support Limited
1A Hall Lane, Cookridge
Leeds
LS16 7NJ
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Companies House
IP27440R
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £923,361
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Hight Court of Justoce
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day period at the point information on the award of the contract is communicated. This period allows organisations to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85000000 - Health and social work services
seven.1.2) Additional CPV code(s)
- 85100000 - Health services
- 85300000 - Social work and related services
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
Main site or place of performance
The Burmantofts and Richmond Hill Ward
seven.1.4) Description of the procurement:
The provision of onsite extra care services at Hampton Crescent, Leeds supporting residents with their required needs.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£304,504.2
seven.1.7) Name and address of the contractor/concessionaire
Creative Support
1A Hall Lane, Cookridge
Leeds
LS16 7NJ
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Companies House
IP27440R
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The proposed modifications will see the block contract reduce its hours from the current 368 hours per week to 273 hours per week, with those hours costed at £21.45 per hour. This
revision has been proposed through engagement with Creative Support and is based on a staffing model they already operate to in East Lancashire. The reduction results in a service
equivalent to 2 x carers from 7am until 10pm and 1 x carer from 10pm-7am and is possible through care hour efficiencies and will not result in any service loss to any individual's care
plan. The reduced block funded hours also provide capacity to continue to address unplanned care hours, which is how the more complex circumstances of the service users at Hampton
Crescent are presented.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The proposed modifications will see the block contract reduce its hours from the current 368 hours per week to 273 hours per week, with those hours costed at £21.45 per hour. This
revision has been proposed through engagement with Creative Support and is based on a staffing model they already operate to in East Lancashire. The reduction results in a service
equivalent to 2 x carers from 7am until 10pm and 1 x carer from 10pm-7am and is possible through care hour efficiencies and will not result in any service loss to any individual's care
plan. The reduced block funded hours also provide capacity to continue to address unplanned care hours, which is how the more complex circumstances of the service users at Hampton
Crescent are presented.
This service adjustment will provide the opportunity to streamline the care hours in support of service viability while delivering necessary contract efficiency savings and ensuring a
continuous 24/7 service at the scheme. This is with the aim of ensuring the contract will be in a position to recommission in line with the hourly rate model while ensuring any Transfer of
Undertakings (Protection of Employment) (TUPE) requirements as they may apply can be satisfactorily met.
At the same time commissioning officers will undertake further work with Creative Support and the Adult Social Care Service Delivery Manager for East North East to ensure the service
viability going forward through referral management and review. This will include work towards a full step away from the block contract model, looking at options such as the phased
introduction of a wellbeing charge to further support service viability if necessary.
To accommodate this work the need to modify the contract by extending it by an additional 12-months. This will allow the time necessary to realise the changes and establish what if any further considerations need to be made as part of a future procurement.
To ensure the scheme continues to be covered by a contract, that procurement work would need to commence from April 2026 at the latest. As per previous decisions, this will include
commissioning officers engaging with existing tenants and service users to ensure client choice is considered as part of the overall commissioning process.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £923,361
Total contract value after the modifications
Value excluding VAT: £1,227,865.20