Scope
Reference
HR1
Description
Madeley Parish Council is proposing to refurbish a play area with the installation of new equipment, including the refurbishment of some existing equipment and appropriate surfacing for younger children. The play area is intended to be used by children with ages ranging from toddler to age 12.
Experienced play area installers are invited to tender for the contract. The parish council will remain the project manager for this project but the contracting authority, to whom invoicing and payment will be made is Newcastle under-Lyme Borough Council. It is anticipated that construction work will be carried out in Autumn 2025 with the playground ready for use October 31st 2025 at the latest. An earlier construction programme can be agreed with the Parish Council if preferred by the contractor and subject to successful grant funding.
All prices are to be net, excluding VAT.
Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificate for accreditations for the above membership plus details of any other relevant accreditations.
The contract requires the supply and instalation of new play equipment, refurbishment of some existing equipment and safety surfacing suitable for children aged from toddler to age 12. The design of the play area must include equipment which complies with the full identified age range. You are required to show how your chosen play equipment accommodates this age range.
The playground equipment should fit in with the rural aspect of the village.
The playground equipment should include the following criteria/activities: Swinging, Climbing, Sliding, imagination play and sensory play.
The playground should have a "centrepiece" item situated inside the play area boundary.
The design must include an 'adventure trail' for older children.
The design must include a cycling path around the area suitable for younger children to learn to cycle.
The successful tenderer will need to show the inclusive play value of their design. A fully inclusive playground promotes the social model of disability where barriers to play are designed out. It enables self-esteem and builds confidence as well as encouraging independence.
All works equipment and IAS shall be manufactured, tested, installed and conform to the relevant British and European Standards (i.e. BSEN1176 and BSEB1177).
The play equipment must also comply with the Equality Act, i.e. all-inclusive play and accessibility.
The entire play area must be enclosed with suitable fencing and access gate.
New equipment:
The following equipment should be incorporated into the design:
● Swings
● Climbing
● Slides
● Adventure trail
● Imagination Play
● Sensory Play
Preparation and groundworks:
Excess materials, spoil and surfacing from excavations must be disposed of at a licenced recycling centre at the Contractor's cost.
The Contractor must provide skips when required and secure all skips behind Heras security fencing when unattended to avoid fly tipping.
Please identify the price within the Tender for any necessary grass, tarmac and other reinstatement works that may be required following completion of works.
Ownership, liability and responsibility for insurance of the play area and installation works will lie with the Contractor until a satisfactory RoSPA Post-Installation Report has been accepted by Madeley Parish Council. This will be confirmed in writing on the day of the handover of the site by the Parish Clerk or nominated representative and the Contractor.
Storage of new play equipment, machinery and equipment, etc during the construction period will be the responsibility of the Contractor.
Total value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 October 2025 to 30 November 2025
- 1 month, 29 days
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
Experienced play area installers are invited to tender for the contract.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 September 2025, 11:59pm
Tender submission deadline
18 September 2025, 1:00pm
Submission address and any special instructions
Tenders should be submitted by email to tenders@madeleyparishcouncil.org with the subject line TENDER FOR HEATH ROW PLAY AREA.
The following should be submitted:
● Quotation Breakdown form
● A copy of your certificate of public liability insurance
● A copy of your company's Health and Safety Policy
● A copy of your company's API (Association of Play Industries) certification
Tenders may be submitted electronically
Yes
Award criteria
Name | Type | Weighting |
---|---|---|
Play Value | Quality | 35% |
Design Rationale | Cost | 30% |
Inclusivity | Quality | 15% |
Durability | Cost | 10% |
Programme of Works | Cost | 5% |
References | Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Madeley Parish Council
- Public Procurement Organisation Number: PCZB-8952-TGDD
Brookfield farm
Church Eaton
ST20 0BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
The Borough Council of Newcastle-under-Lyme
Summary of their role in this procurement: Raising purchase order and payment of Invoices for works.
- Public Procurement Organisation Number: PCMC-9688-NYYX
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
United Kingdom
Region: UKG24 - Staffordshire CC