Scope
Reference
BCU-FTS-60259
Description
Betsi Cadwaladr University Health Board is seeking to appoint a suitably qualified contractor to provide winter gritting and snow clearance. Please see the specification for further details in Bravo/eTenderWales.
The tender will be awarded to the most advantageous tender based on 60% quality and 40% cost as detailed in the ITT document. Please refer to the details of the competitive flexible process & the ITT for further details on individual deadlines. The procurement is being managed through eTenderWales/Bravo and can be accessed with the following link:https://etenderwales.bravosolution.co.uk/
The project title will be BCU-FTS-60259 - Pan-BCU Winter Gritting & Snow Clearance.
You may use either the project code project_60259 or ITT code itt_119736 to locate the opportunity.
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
Total value (estimated)
- £360,000 excluding VAT
- £432,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 90620000 - Snow-clearing services
- 90630000 - Ice-clearing services
Not the same for all lots
Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Central
Description
Provision of winter gritting services for Central region of BCU (Conwy & Denbighshire)
Lot value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Contract dates (estimated)
- 1 November 2025 to 31 March 2027
- Possible extension to 31 March 2028
- 2 years, 5 months
Description of possible extension:
1 x 12 months extension subject to performance and agreement.
Contract locations
- UKL13 - Conwy and Denbighshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - West
Description
Provision of winter gritting & snow clearance for the west region of BCU (Gwynedd & Anglesey)
Lot value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Contract dates (estimated)
- 1 November 2025 to 31 March 2027
- Possible extension to 31 March 2028
- 2 years, 5 months
Description of possible extension:
1 x 12 months extension subject to performance and agreement
Contract locations
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - East
Description
Provision of winter gritting & snow clearance for East BCU region (Flintshire & Wrexham)
Lot value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Contract dates (estimated)
- 1 November 2025 to 31 March 2027
- Possible extension to 31 March 2028
- 2 years, 5 months
Description of possible extension:
1 x 12 months optional extension subject to performance and agreement
Contract locations
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1 - Central
Lot 2. Lot 2 - West
Lot 3. Lot 3 - East
See tender.
Technical ability conditions of participation
Lot 1. Lot 1 - Central
Lot 2. Lot 2 - West
Lot 3. Lot 3 - East
See tender.
Particular suitability
Lot 1. Lot 1 - Central
Lot 2. Lot 2 - West
Lot 3. Lot 3 - East
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 September 2025, 12:00pm
Tender submission deadline
29 September 2025, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
24 October 2025
Award criteria
Lot 1. Lot 1 - Central
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Lot 2. Lot 2 - West
Lot 3. Lot 3 - East
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Other information
Payment terms
See tender.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No pre-market engagement undertaken.
Contracting authority
Betsi Cadwaladr University Health Board
- NHS Organisation Data Service: 7A1
Headquarters, Ysbyty Gwynedd, Penrhosgarnedd
Bangor
LL57 2PW
United Kingdom
Email: Casey.Chapman@wales.nhs.uk
Region: UKL12 - Gwynedd
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Managing the procurement
- NHS Organisation Data Service: RQF
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Email: Casey.Chapman@wales.nhs.uk
Region: UKL15 - Central Valleys