Scope
Reference
PODPF/25-29
Description
The Port of Dover intends to renew its planning services for a period of 4 years, this role will serve as the single point of contact for all planning services across the Port of Dover, ensuring that projects and programmes are planned and controlled consistently, effectively, and in accordance with governance requirements, project controls, contractual obligations, and reporting standards.
This service will serve as the single point of contact for all planning services across the Port of Dover, ensuring that projects and programmes are planned and controlled consistently, effectively, and in accordance with governance requirements, project controls, contractual obligations, and reporting standards.
• The Planning Services, is expected to champion the integration of Project Management, PMO, and Quantity Surveying functions to deliver the "One Team" approach essential for Working Smarter Together. This will be a site based role for a lead Snr Planner with additional planners as required to fulfil the requirements of the role and;
• Provide oversight and accountability for planning service provision
• Provide strategic direction to planning resources, ensuring professional development and capability building
• Ensure planning team competency in QCRA, QSRA, EVM, and selected planning tools
• Deliver training and coaching on planning processes and tools
• Manage the performance of planning resources
• Foster a collaborative culture promoting the "One Team" approach
• Leadership & Management Skills
• Team Leadership: Proven experience managing senior stakeholders and inspiring collaborative teams
• Strategic Thinking: Ability to translate objectives into effective planning strategies
• Communication Excellence: Outstanding verbal and written communication skills
• Stakeholder Management: Demonstrated ability to manage complex stakeholder relationships
• Advanced Planning Expertise: Minimum experience as detailed in schedule of rates in developing and maintaining complex schedules for construction projects for lead
• Planning Tools Mastery: Extensive experience with software (ideally Primavera P6 and MS Project)
• Earned Value Management: Thorough understanding of EVM principles and practical application
• Risk Analysis: Proven experience performing QSRA and QCRA on project schedules
• Schedule Assurance: Experience in forensic analysis and contractor schedule review
• Construction Industry Knowledge
• Construction Planning: Extensive experience managing and planning construction projects
• Contractor Management: Proven track record managing external contractors and consultants
• NEC Contract Knowledge: Understanding of NEC contract management and commercial frameworks
• Procurement Understanding: Knowledge of procurement models and their impact on project delivery
• Benefits Management: Understanding of links between project plans and business case realisation
Commercial tool
Establishes a framework
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 October 2025 to 17 October 2029
- Possible extension to 17 October 2031
- 6 years, 1 day
Description of possible extension:
Discretionary extension of 1 + 1 years.
Main procurement category
Services
CPV classifications
- 71356400 - Technical planning services
Contract locations
- UKJ44 - East Kent
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Conditions of Contract will be the NEC4 Framework Contract with Work Orders awarded under the NEC4 Professional Services Contract or the NEC4 Professional Services Short Contract.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
29 September 2025, 9:00am
Submission address and any special instructions
The tender will be conducted via the Contracting Authority's procurement platform, for which any applicant must be registered. This is located here: https://in-tendhost.co.uk/portofdover/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Commercial | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Contracting authority
Dover Harbour Board
- Public Procurement Organisation Number: PBWQ-3165-XGNL
Harbour House, Marine Parade
Dover
CT17 9BU
United Kingdom
Region: UKJ44 - East Kent
Organisation type: Private utility