Scope
Description
This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved
GWR require the provision of an Open Protocol Intelligent Management System, for use across GWR's property and Environmental directorates, This proposed solution will facilitate GWR in interfacing with, managing, and monitoring our station property portfolio across various asset types. The primary goal of the IMS is to optimise asset performance within respective environments. GWR require the existing IMS infrastructure including asset devices to remain in situ and utilised as part of any proposal.
Total value (estimated)
- £3,077,700 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 June 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years, 1 day
Description of possible extension:
2 x +1 year optional extensions
Options
The right to additional purchases while the contract is valid.
Hardware, software, services
Main procurement category
Goods
CPV classifications
- 48517000 - IT software package
Contract locations
- UK - United Kingdom
Submission
Enquiry deadline
29 September 2025, 12:00pm
Tender submission deadline
12 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Email: procurement@gwr.com
Region: UKK14 - Swindon
Organisation type: Private utility