Scope
Description
The contract that will be awarded as a result of this tender process covers two elements:
- Electrical servicing on a cyclical basis
- Electrical repairs and maintenance based on responsive demand
ELECTRICAL SERVICING
The appointed Contractor will be responsible for the delivery of a comprehensive programme of electrical testing, inspection, and associated maintenance services across the Client's property portfolio.
- Electrical Installation Condition Reports (EICRs): Every 5 years per property
- Emergency Lighting Testing: Every 6 months
- Portable Appliance Testing (PAT): Annually
- Extractor Fan Servicing: Annually
- CCTV System Servicing: Annually
- EV Charging Point Servicing: Annually
- Intake Inspections: Annually
RESPONSIVE REPAIRS & MAINTENANCE
The appointed Contractor will also be required to undertake responsive electrical maintenance and repairs throughout the contract term.
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The outcome of the tender process will be a 3-year contract with the option to extend by a further 2 years, up to a maximum 5-year total contract term (3+2 years).
Options
The right to additional purchases while the contract is valid.
Alpha is expected to complete the construction of a new building within the contract period, adding additional properties to the servicing schedule. This, along with other unforeseen building and stock purchases/sales, may alter the number of properties.
Any additional sites will be incorporated on a pro rata basis using submitted rates.
Alpha is also nearing a regulatory threshold in terms of stock numbers, above which increased compliance and audit requirements apply. This may result in additional Contractor involvement during the contract term. While specific expectations are currently undefined, this is noted as a potential future requirement.
Main procurement category
Services
CPV classifications
- 50711000 - Repair and maintenance services of electrical building installations
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 September 2025, 5:00pm
Tender submission deadline
30 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Cost | Cost | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Alpha RSL Limited
- Mutuals Public Register: 16317R
- Public Procurement Organisation Number: PHHB-4511-WJGP
Poppyfields, Woodpecker Close
Upton
CH49 4AA
United Kingdom
Region: UKD74 - Wirral
Organisation type: Public authority - sub-central government