Scope
Reference
T2537
Description
The requirement is split into the following 4 lots:
• Lot 1 - Manned security guarding services
• Lot 2 - Event stewarding services
• Lot 3 - Key holding services
• Lot 4 - Mobile stewarding/ patrolling services
In line with instructions provided the Council has appointed a single Bidder for each for Lot the provision of the Deliverables.
Lot 1. Manned security guarding services
Description
Lot 1 Services will provide static manned guarding security services to support the safety of Council employee's, Elected Members, suppliers, contractors and members of the public and the protection of Premises
Lot 2. Event stewarding services
Description
Lot 2 Services will provide event stewarding and security services to support crowd safety and the protection of people and property at events and public gatherings organised by, or on behalf of the Council.
Lot 3. Key holding services
Description
Lot 3 Services provides key holding services to cover for incidents and activations outside of the normal operating hours of fire alarms, security alarms and any other occurrences.
Lot 4. Mobile stewarding/ patrolling services
Description
Lot 4 Services provides mobile patrolling services to primarily cover stewarding/patrolling service at the Council's public toilets/conveniences located throughout the city with the aim to reduce anti-social behaviour and promote safety of staff and members of the public.
Contract 1. Lot 1 – Manned security guarding services
Lots
Lot 1. Manned security guarding services
Supplier
Contract value
- £1,700,000 excluding VAT
- £2,040,000 including VAT
Above the relevant threshold
Award decision date
29 August 2025
Date assessment summaries were sent to tenderers
29 August 2025
Earliest date the contract will be signed
11 September 2025
Contract dates (estimated)
- 1 November 2025 to 31 October 2026
- Possible extension to 31 October 2027
- 2 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
- Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
- Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered.
- Temporary support for the Council's in house operations to cover any shortfall in available resources.
- Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc;
- Major incident/ one off events support
- Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc).
- Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
CPV classifications
- 79710000 - Security services
Contract locations
- UKN06 - Belfast
Contract 2. Lot 2 – Event stewarding services
Lots
Lot 2. Event stewarding services
Supplier
Contract value
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Award decision date
29 August 2025
Date assessment summaries were sent to tenderers
29 August 2025
Earliest date the contract will be signed
11 September 2025
Contract dates (estimated)
- 1 November 2025 to 31 October 2026
- Possible extension to 31 October 2027
- 2 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
- Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
- Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered.
- Temporary support for the Council's in house operations to cover any shortfall in available resources.
- Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc;
- Major incident/ one off events support
- Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc).
- Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
CPV classifications
- 79710000 - Security services
Contract locations
- UKN06 - Belfast
Contract 3. Lot 3 – Key holding services
Lots
Lot 3. Key holding services
Supplier
Contract value
- £150,000 excluding VAT
- £180,000 including VAT
Above the relevant threshold
Award decision date
29 August 2025
Date assessment summaries were sent to tenderers
29 August 2025
Earliest date the contract will be signed
11 September 2025
Contract dates (estimated)
- 1 November 2025 to 31 October 2026
- Possible extension to 31 October 2027
- 2 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
- Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
- Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered.
- Temporary support for the Council's in house operations to cover any shortfall in available resources.
- Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc;
- Major incident/ one off events support
- Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc).
- Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
CPV classifications
- 79710000 - Security services
Contract locations
- UKN06 - Belfast
Contract 4. Lot 4 – Mobile stewarding/ patrolling services
Lots
Lot 4. Mobile stewarding/ patrolling services
Supplier
Contract value
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Award decision date
29 August 2025
Date assessment summaries were sent to tenderers
29 August 2025
Earliest date the contract will be signed
11 September 2025
Contract dates (estimated)
- 1 November 2025 to 31 October 2026
- Possible extension to 31 October 2027
- 2 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
- Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
- Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered.
- Temporary support for the Council's in house operations to cover any shortfall in available resources.
- Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc;
- Major incident/ one off events support
- Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc).
- Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
CPV classifications
- 79710000 - Security services
Contract locations
- UKN06 - Belfast
Information about tenders
Lot 1. Manned security guarding services
- 8 tenders received
- 6 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Event stewarding services
- 5 tenders received
- 3 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Key holding services
- 7 tenders received
- 6 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Lot 4. Mobile stewarding/ patrolling services
- 6 tenders received
- 5 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Special regime
Light touch
Suppliers
Bidvest Noonan (UK) Ltd
- Public Procurement Organisation Number: PVRJ-4889-YZZV
7 Edgewater Road
Belfast
BT3 9JQ
United Kingdom
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Manned security guarding services
Cobra Specialist Security Services
- Public Procurement Organisation Number: PMGD-3931-PMND
Unit C6, 9 Ferguson Drive
Lisburn
BT28 2EX
United Kingdom
Email: raymond@cobrasecurity.co.uk
Region: UKN0E - Lisburn and Castlereagh
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3. Lot 3 - Key holding services
Contract 4. Lot 4 - Mobile stewarding/ patrolling services
Eventsec Ltd
- Public Procurement Organisation Number: PRTV-3875-CHTM
2 Queens Quay
Belfast
BT3 9QQ
United Kingdom
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - Event stewarding services
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland