Scope
Description
The successful Supplier will be required to provide catering services for Woking College.
College overview:
Located in Surrey, Woking College is one of the top-performing Sixth Form Colleges in the country, providing high-quality education to over 1,800 students aged 16-19. The College offers a wide range of A Level and vocational courses.
Facilities at Woking College are excellent, benefiting from over £12 million of investment in recent years to enhance the campus.
Conveniently situated near Woking town centre, with excellent transport links via rail, road, and bus, the College attracts students from across a broad geographical area.
Tender information:
Woking College is seeking to appoint a professional and forward-thinking contractor to deliver high-quality cleaning services across its facilities. The College welcomes innovation and initiative from bidders in delivering a service that maintains exceptional cleanliness and contributes to a safe and pleasant environment for students and staff alike.
The successful contractor will be required to:
•Review the current cleaning provision and propose improvements where appropriate
• Operate to consistently high standards, ensuring the College remains clean, hygienic, and fit for purpose
• Proactively manage the contract, achieving all service specifications and maintaining the required cleaning frequencies and effectiveness as outlined in the Tender Specification
The contract will be for an initial three-year period from April 2026 to April 2029, with the option to extend for a further two years, subject to mutual agreement.
This will be a fixed-price contract, with the contractor invoicing monthly at one-twelfth of the agreed annual cost.
The College expects the contractor to bring:
•A focus on environmental sustainability
•A commitment to continuous improvement and innovation in both cleaning techniques and equipment
•Delivery of services in line with BICSc standards, as a minimum
•A focus on productivity and efficiency throughout the contract term
Current cleaning arrangement:
At present there are 14 cleaning staff employed at Woking College where the structure is:
•1 working cleaning supervisor
•13 cleaning operatives
The current contract value (2024/25) is approximately £143,939 per annum.
College Expectations
Woking College is committed to the ongoing development of its cleaning services. The College's leadership believes that a well-maintained environment supports student success and contributes to a positive ethos and strong sense of community.
Bidders are expected to demonstrate, through their submission:
• How their service will align with and support the College's values
• How they will contribute to the College's commitment to environmental sustainability.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./8WG3VGG99H
To respond to this opportunity, please click here:
Total value (estimated)
- £431,939 excluding VAT
- £431,939 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The contract will be for an initial three-year period from April 2026 to April 2029, with the option to extend for a further two years, subject to mutual agreement.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ2 - Surrey, East and West Sussex
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 September 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
5 December 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Finance | 30% |
Cost |
| Quality | 70% |
Quality |
Weighting description
•Cleaning Service Delivery 15%
•Management 10%
•People 10%
•Service development 10%
•Finance 30%
•Social and added value 5%
•Presentation - next stage 20%
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for further information on this procedure.
Contracting authority
Woking College
- Public Procurement Organisation Number: PDBW-2444-CQJW
Rydens Way, Woking
Surrey
GU22 9DL
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government